state: FL

facility_name: bartow youth academy

summary: PREA

raw_content:
PREA AUDIT: AUDITOR’S SUMMARY REPORT
JUVENILE FACILITIES
Name of Facility: Bartow Youth Academy
Physical Address: 2415 Bob Phillips Road, Bartow, FL 33830
Date report submitted: January 12, 2015
Auditor information: Shirley Turner
Address: 3199 Kings Bay Circle, Decatur, GA 30034
Email: shirleyturner3199@comcast.net
Telephone number: 678-895-2829
Date of facility visit: July 17-18, 2014
Facility Information
Facility Mailing Address: Same as Physical Address
Telephone Number: 863-537-8986
The Facility is: Military County Federal
X Private for profit Municipal State
Private not for profit
Facility Type: Detention X Correction Other:
Name of PREA Compliance Manager: Dr. Adam Bazini Title: Facility Admin.
Email Address: adam.bazini@us.g4s.com Telephone Number:
863-537-8986
Agency Information
Name of Agency: G4S Youth Services, LLC
Governing Authority or
Parent Agency: G4S, plc
Physical Address: 6302 Benjamin Road, Suite 400, Tampa, FL 33634
Mailing Address: Same as Above
Telephone Number: 813-514-6275
Agency Chief Executive Officer
Name: James C. Hill, Jr. Title: President
Email Address: jim.hill@us.G4S.com
Agency Wide PREA Coordinator
Name: Bobbi Pohlman-Rogers Title: JJDPA/PREA Director
Email Address: bobbi.pohlman@us.G4S.com Telephone Number: 954-818-5131
1
AUDIT FINDINGS
NARRATIVE:
The Bartow Youth Academy (BYA) is a 28 bed moderate risk facility that serves male juvenile
offenders between the ages of 14 and 19. It is located in Bartow, Florida and operated by G4S Youth
Services, LLC through a contract with the Florida Department of Juvenile Justice (DJJ). The facility
houses residents who have been assessed as Borderline Developmental Disabled and whose level of
cognitive functional limitations would make their placement unsuitable in a general offender program.
The services and programs provided at the BYA include: mental health services and substance abuse
treatment including individual, family and group counseling; medical; education; specialized life skills
training; recreation; and spiritual activities. There have been 42 staff members employed at the facility
and 37 youth admitted to the facility during the past 12 months. Medical and mental health staffs are
employed by the facility. The physician visits the facility at least once per week. The education staff is
provided through the Polk County School District.
The BYA is a six to nine month program with the average length of stay being eight months. The
behavior management system is based on the residents’ successful completion of their treatment and
performance goals; daily performance; compliance with scheduled activities; self-management;
maintaining a positive attitude; and developing positive relationships with staff and other youth. There
are three levels in the program plus and orientation period. For a resident to move to the next level, he
must meet all the requirements of that level and present an application to the treatment team. As the level
advances, the responsibilities and the incentives for the resident increases and positive behavior must be
maintained.
DESCRIPTION OF FACILITY CHARACTERISTICS:
The grounds contain one main building and a modular unit that is used as a classroom and for other
activities. Located in the main building are administrative and support staff offices; multi-purpose room
areas that are used as classrooms and may be used for other activities; two housing units; medical clinic
area; and a control room. The grounds provide for outside recreation and leisure activities. The housing
units are separated by the control room, where the control room operator has a view of the dayrooms of
each housing unit and down the main hall leading to the classrooms, offices and the front entrance.
A camera system supports the direct supervision provided by the staff. Cameras are located strategically
on the inside and outside of the building. The main viewing and monitoring of the cameras are conducted
by the staff operating the control room. The facility is equipped with single shower and bathroom stalls.
The facility has made arrangements for the provision of victim advocacy services.
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SUMMARY OF AUDIT FINDINGS:
The notifications of the on-site audit were posted in the facility at least six weeks prior to the on-site
audit. Photographs were taken of the posts and were electronically sent to this Auditor, noting the
locations. The Pre-Audit Questionnaire and the supporting documentation were uploaded to a flash
drive, which was received prior to the on-site audit. After reviewing the information, notes were sent to
the Facility Administrator who also serves as the PREA Compliance Manager and followed up with a
telephone call. In response to the issues discussed, additional documents were submitted as requested
and clarity of information was provided prior to the site visit.
The on-site audit was conducted July 17-18, 2014. An entrance meeting was held, followed by a
comprehensive tour of the facility. During the tour, staff members were observed to be interacting with
residents and providing direct supervision. Randomly selected staff, specialized staff and residents were
interviewed. The responses of staff and residents during their interviews confirmed that both groups had
been involved in PREA training. Staff members were interviewed from all shifts. During the on-site
audit, additional documentation was provided as requested.
An interim report was submitted in August 2014 that contained eight standards that were not met. Those
standards were as follows: 115.315; 115.321; 115.331; 115.335; 115.351; 115.352; 115.353; and
115.365. Corrective actions were implemented during a corrective action period and the standards have
been met.
Number of standards exceeded: 0
Number of standards met: 38
Number of standards not met: 0
Number of standards not applicable: 3
3
Standard 115.311 Zero Tolerance of Sexual Abuse and Sexual Harassment.
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policy 10-25 provides guidelines for implementing the facility’s approach to complying with
the requirements of the PREA standards including, zero tolerance toward all forms of sexual
abuse and sexual harassment. The policy contains definitions of prohibited behaviors
regarding sexual abuse and sexual harassment.
Policy 3-3, Employee Standards of Conduct and Performance, contains prohibited behaviors
for staff and includes sanctions for employees who have participated in the prohibited
behaviors. The Facility Administrator serves as the PREA Compliance Manager.
Standard 115.312 Contract With Other entities For The Confinement Of Residents.
Exceeds Standard (substantially exceeds requirement of standard)
Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
X Standard Not Applicable
This standard is not applicable. The facility does not contract with other entities for the
confinement of residents.
Standard 115.313 Supervision and Monitoring
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
The number of staff to hire and the staffing ratios are a part of the facility’s contract with DJJ.
The required ratios for the day and evening are 1:7 and during the night is 1:9. For the purpose
of the contract, all trained staff may be included in the required ratios. However, based on the
facility’s direct care staffing, the ratios of a minimum of 1:8 during the waking hours and 1:16
during the sleeping hours are met.
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The DJJ statewide PREA Coordinator completes a Staffing Plan Assessment based on this
standard which shows a review of the staffing. Intermediate/higher level staff conducts
unannounced rounds. The Facility Administrator and the Assistant Facility Administrator
rounds are recorded on the PREA Unannounced Walk Through form that contains the date,
shift/time, staff’s name, and comments section.
Standard 115.315 Limits to Cross Gender Viewing and Searches
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policy 10-3 and staff and resident interviews revealed that cross-gender strip searches and
cross-gender frisk searches are not conducted. Policy 10-3 has been revised and addresses staff
conducting searches of transgender and intersex residents. Facility policy and resident and
staff interviews supported that residents are able to shower, perform bodily functions, and
change clothing without the opposite gender viewing their private parts. Policy 10-25 states
that transgender or intersex residents shall not be searched or physically examined for the sole
purpose of determining the resident’s genital status.
Standard 115.316 Residents With Disabilities and Residents Who Are Limited English
Proficient
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policy 10-25 and DJJ 1919 Procedures prohibit the use of residents as interpreters and readers
unless an extended delay in obtaining an interpreter could compromise the resident’s safety,
the performance of the first responder duties, or the investigation of the resident’s allegation.
The facility practice is to use bilingual staff members as interpreters. Interviews confirmed that
staff members are used as interpreters for the two other dominant languages of the residents.
Standard 115.317 Hiring and Promotion Decisions
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
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The facility adheres to the guidelines in Policies 3-16 and DJJ-1800. The policy prohibits
hiring, promoting or contracting with anyone who has been convicted of engaging in any
activity prohibited within the standard. A review of the policies and procedures, interviews
with staff and a sample review of documentation revealed that measures are in place for
conducting background checks.
Standard 115.318 Upgrades to Facilities and Technology
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
The camera system has been installed for approximately one year. There are a total of 27
cameras which are located inside and outside of the facility. The system has the capacity to
store data for 30 days. The upgrades to the system include access for viewing from the offices
of the Facility Administrator and the Assistant Facility Administrator.
Standard 115.321 Evidence Protocol and Forensic Medical Examinations
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Victim advocacy services have been obtained and a Memorandum of Understanding (MOU)
has been developed with the Peace River Center’s Victims Services Rape Recovery Program.
Policy 7-30 addresses medical services being provided at no cost to the victim.
The BYA does not conduct administrative or criminal investigations. Administrative
investigations are conducted by the DJJ Office of the Inspector General (OIG) and criminal
investigations are conducted by local law enforcement. The Florida Department of Children
and Families are called to investigate allegations of child abuse. Reportedly, there have not
been any incidents or allegations of sexual abuse during this audit period.
Standard 115.322 Policies to Ensure Referrals of Allegations for Investigations
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
6
Does Not Meet Standard (requires corrective action)
Policy 10-25 and DJJ 1919 Procedures identify the units that will conduct the criminal and
administrative investigations and instructs staff to cooperate with the investigations. Related
policies are published on the DJJ website. During the past 12 months, there were no
allegations of sexual abuse or sexual harassment.
Standard 115.331 Employee Training
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
The PREA training has been enhanced and covers the areas referenced in the standard. Staff
training rosters are maintained and all staff members are required to receive the PREA
training. Refresher training is provided through staff meetings where a PREA related issue is
reviewed. A review of documentation and staff interviews confirmed the formal training and
the reviews conducted during staff meetings.
Standard 115.332 Volunteer and Contractor Training
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Contractors and volunteers are required to review and are given the opportunity to ask
questions about the PREA information provided. A prepared document outlines information
concerning PREA and the accompanying responsibilities. Contractors and volunteers
acknowledge their understanding of the information. The document includes the reference to
the zero tolerance policy, information on how to report incidents of sexual contact; and the
document has to be signed and dated.
Standard 115.333 Resident Education
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
7
According to Policy 10-25, all residents are provided PREA information during the intake
process. Staff and resident interviews and a review of documentation confirm that a Therapist
explains the zero tolerance policy to the residents during the intake process. The resident is
provided the opportunity to ask questions. Information is provided in the resident handbook
and on posters. Staff members in the education and treatment units and direct care staff may
assist with the PREA education for residents that are limited English proficient, visually
impaired, otherwise disabled, or have limited reading skills. Additionally, staff report that
DJJ may be contacted for assistance to meet the needs of the residents assigned to the facility
that may require additional support services.
Standard 115.334 Specialized Training: Investigations
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
FDJJ 1919 states that staff in the OIG will be trained on the related policies and procedures
regarding the handling of sexual misconduct incidents and reports. Appropriate training is
provided to investigative staff regarding conducting investigations in the DJJ settings.
Standard 115.335 Specialized Training: Medical and Mental Health Care
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Documentation has been presented showing that all mental health staff members have received
specialized training. Documentation was provided during the on-site audit showing that the
Nurse has completed the training.
Standard 115.341 Screening for Risk of Victimization and Abusiveness
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policies 9-1 and 9-2 provide information concerning the classification process. It is required
that all residents are screened for risk of victimization and abusiveness within 24 hours of
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intake. The screening is conducted using the FDJJ objective instrument, Screening for
Vulnerability to Victimization and Sexuality Aggressive Behavior. The instrument ascertains
the information prescribed in the standard. The resident may be re-assessed periodically
through the treatment meetings.
Standard 115. 342 Use of Screening Information
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
This standard is addressed in Policies 8-14, 9-2 and 10-18. They provide that the information
used from the objective screening instrument is to help determine housing and program
assignments with the goal of keeping all residents safe. Policy prohibits placing gay, bisexual,
transgender or intersex residents in specific housing or other assignments solely based on
how they self-identify or their status. The facility does not use isolation.
Standard 115.351 Resident Reporting
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policies 8-3 and 10-25 address resident reporting. Policy 8-3 provides information on the
residents’ access to the Florida Abuse Hotline. There are internal ways a resident may report
allegations of sexual abuse; sexual harassment; retaliation for reporting; and staff neglect or
other violation(s) that led to the abuse. A resident may file a grievance; complete a form
requesting to talk with a specific staff member; or talk to any staff member. The grievance
and other written requests may be placed in a locked box, where it is collected by the
Assistant Facility Administrator.
Standard 115.352 Exhaustion of Administrative Remedies
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policy 8-4 contains the grievance system for residents. The policy has been revised to
express more clearly that residents do not have to use the informal process regarding
allegations of sexual abuse or sexual harassment. The completed grievance forms are placed
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in a locked box and are collected by the Assistant Facility Administrator. According to the
Policy, all allegations of sexual abuse or sexual retaliation will be given to the Facility
Administrator and that he will respond immediately. The Policy provides a timeline for
other grievances to be responded to within is 72 hours of receipt of the grievance.
Policy 8-4 allows for receipt of reports from third parties and that third parties may assist
residents in filing grievances. Policy 10-25 provides staff with the required information for
reporting sexual abuse and sexual harassment of residents.
Standard 115.353 Resident Access to Outside Confidential Support Services
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Arrangements have been made for outside victim advocacy services to be provided. A review
of the MOU states that the services include education and training for residents and staff,
counseling services, and referral services for victims. The advocacy services were confirmed
by an agency staff member.
Standard 115.354 Third-Party Reporting
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Third party reporting is contained in Policies 10-25 and 8-3. Information is provided through
posters that are located in areas of the facility, visible to the public. The FDJJ website contains
information for third party reporting regarding the juvenile facilities.
Standard 115.361 Staff and Agency Reporting Duties
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policies 1-5, 8-3 and 10-25 address this standard and there is the requirement that all staff
report any knowledge, suspicion, or information regarding an incident of sexual abuse, sexual
harassment or incidents of retaliation. Interviews conducted with staff confirm that they are
aware of the policies regarding their reporting duties and they acknowledged that they are
mandated reporters.
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Standard 115.362 Agency Protection Duties
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policy 10-25 instructs staff to take immediate action to keep residents safe when they learn
that there is substantial risk of imminent threat of sexual abuse. Interviews with staff
confirmed their knowledge of this policy and they were able to verbalize measures they would
take to protect residents who are at risk. The facility reports that in the past 12 months, it was
not determined that any resident was subject to substantial risk of imminent sexual abuse.
Standard 115.363 Reporting to Other Confinement Facilities
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
FDJJ 1919 Procedures addresses this standard and identifies the contacts to be made and the
process. Reportedly, the facility has received no reports from a resident of an incident of abuse
occurring while they were confined in another facility during this audit period.
Standard 115.364 Staff First Responder Duties
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policy 10-25 outlines the requirements for the first responder. Interviews with staff confirmed
their awareness of their responsibilities in responding to allegations of sexual abuse. During
the past 12 months there have been no allegations that a resident was sexually abused.
Standard 115.365 Coordinated Response
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
11
Does Not Meet Standard (requires corrective action)
The facility response plan has been enhanced to provide more specific information for staff
regarding responsibilities and coordinated actions.
Standard 115.366 Preservation of Ability to Protect Residents From Contact With Abusers.
Exceeds Standard (substantially exceeds requirement of standard)
Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
X Standard Not Applicable
This standard is not applicable. The Bartow Youth Academy does not maintain any collective
bargaining agreements.
Standard 115.367 Agency Protection Against Retaliation
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policy 10-25 addresses the facility’s efforts to provide protection to residents and staff from
retaliation. The retaliation monitors have been identified and charged with the responsibility of
observing for whether or not retaliation occurs after a resident or staff reports allegations of
sexual abuse or cooperates with an investigation.
Policy directs staff to report any neglect or violations of responsibilities by other staff that may
have contributed to an incident of sexual abuse or retaliation. There have been no reports of
allegations of sexual abuse at this facility during this audit period.
Standard 115.368 Post Allegation Protective Custody
Exceeds Standard (substantially exceeds requirement of standard)
Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
X Standard Not Applicable
This standard is not applicable. Segregated housing is not used.
12
Standard 115.371 Criminal and Administrative Agency Investigations
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policy 10-25 and DJJ 1919 state that Florida Department of Children and Families and local
law enforcement investigate child abuse allegations and that the DJJ Office of Inspector
General conducts administrative investigations. Policies 10-25 and 1919 state that staff
members are expected to cooperate with the investigations.
Standard 115.372 Evidentiary Standards for Administrative Investigations
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
The OIG imposes a standard of a preponderance of the evidence for determining whether
allegations are substantiated for administrative investigations.
Standard 115.373 Reporting to Residents
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policy 10-25 and DJJ-1919 allows for the victim to be informed that the investigation has
been concluded. At the conclusion of an OIG investigation, the victim or the victim’s parents
or legal guardian will be notified by receiving a copy of the final report.
Standard 115.376 Disciplinary Sanctions for Staff
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
13
Policy 3-3 addresses disciplinary sanctions, up to and including termination for those staff that
violate the facility’s sexual abuse and sexual harassment policies. Reportedly, no staff has
been disciplined, terminated, or resigned prior to termination for violation of the facility’s
sexual abuse or sexual assault policies during the past 12 months.
Standard 115.377 Corrective Action for Contractors and Volunteers
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
The facility Policy requires that any contractor or volunteer who engages in sexual abuse be
prohibited from contact with residents. It also provides for contractors and volunteers who
engage in sexual abuse be reported to law enforcement agencies and to relevant licensing
bodies.
Standard 115.378 Disciplinary Sanctions for Residents
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
The Resident Handbook outlines the administrative process and the applicable sanctions for
major rule violations which include sexual attack on peers and lewd and lascivious behavior.
According to the Handbook, law enforcement may be contacted and the resident removed
from the facility as well as legal charges may be filed. During the past 12 months, there have
been no allegations of resident-on-resident sexual abuse. Isolation is not used at the Bartow
Youth Academy.
Standard 115.381 Medical and Mental Health Screenings; History of Sexual Abuse
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policy 9-1 requires a follow-up meeting with a medical or mental health practitioner within 14
days when the resident discloses any prior incidents of sexual victimization. Policy states that
information related to sexual victimization or abusiveness that occurred in an institutional
setting is limited to medical and mental health practitioners.
14
Standard 115.382 Access to Emergency Medical and Mental Health Services
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Documentation regarding medical and crisis intervention services, in the case of an incident or
allegation of sexual abuse, would be maintained by medical and mental health staff. Interviews
revealed that the documentation would include the timelines of services and the requirements
of the standard.
Standard 115.383 Ongoing Medical and Mental Health Care for Sexual Abuse Victims and
Abusers
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
According to Policy 10-25 ongoing medical and mental health evaluations and appropriate
treatment will be offered to each victim. Staff interviews confirmed their awareness of the
policy and revealed that the medical and mental health services are consistent with the
community level of care. The interviews further revealed that appropriate ongoing medical and
mental health services can be provided at the facility, if needed.
Standard 115.386 Sexual Abuse Incident Reviews
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Policy 10-25 provides for and identifies an incident review team to review all incidents within
30 days of the conclusion of an investigation. The Policy highlights the requirements of the
standard for discussion and review by the team.
Standard 115.387 Data Collection
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
15
DJJ Procedures 1919, the Department’s FY 13-14 PREA Incident Report and interviews with
staff confirmed that DJJ collects incident-based, uniform and aggregated data regarding
allegations of sexual abuse at facilities under its direct control using a standardized
instrument and set of definitions. The agency provides DOJ with data as requested.
Standard 115.388 Data Review for Corrective Action
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
The FDJJ 1919 Procedures address this standard on a statewide basis. According to the
Procedures, the PREA Coordinator will review the collected and aggregated data to assess
and improve the effectiveness of the PREA related efforts and initiatives. The Policy also
states that an annual report will be prepared that will provide an assessment of the agency’s
progress in addressing sexual misconduct.
Standard 115.389 Data Storage, Publication and Destruction
Exceeds Standard (substantially exceeds requirement of standard)
X Meets Standard (substantial compliance; complies in all material ways with the standard
for the relevant review period)
Does Not Meet Standard (requires corrective action)
Procedures for DJJ 1919 provide that all data collected will be maintained for at least 10 years
after the initial collection date. The report will be approved and posted on the agency’s
website, accessible to the public, as required by the standard.
AUDITOR CERTIFICATION:
The auditor certifies that the contents of the report are accurate to the best of her knowledge and no
conflict of interest exists with respect to her ability to conduct an audit of the agency under review.
January 12, 2015
Auditor Signature Date
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source: DJJ

program_name_raw: bartow youth academy