summary: Initial License - 4 findings

raw_content:
Licensed Child Caring Agency Site Visit Report
Residential Care
Licensee: Homestead & Family Services Date of site visit: 6.26.2024
Executive Director: Elisa Doebler-Irvine Licensing Coordinator: Jorge Pelinski & Todd Cooley
Board Chairperson: Joan Howard
Other Regulatory or Accrediting Agencies: Oregon Youth Authority (OYA)
Program Compliance: The program was found to be compliant or will be compliant with OAR 419-400-0005 to 419-400-0310, Licensing Umbrella
Rules, and OAR 419-470-0010 to 419-470-0180, Licensing Residential Care Agencies Rules. Personnel records were reviewed and compliance
with required background checks was documented for employees in all programs.
Program Description(s):
Homestead Youth and Family Services (HYFS) is a Behavior Rehabilitation Services (BRS) provider. The agency has both Level III and IV
programming. The agency offers staff-secure residential treatment in the facility. It also has an independent living component that includes clients
residing on their own with support services from staff. Youth attend school, groups, and other treatment related activities on-site during the week as
outlined in the BRS contracts.
Program type and services: Residential, Homeless, Runaway, Transition Living Shelter
Capacity and Age Range: Capacity is 16 and age range is 14-20 years old.
Funding sources: OYA
Contracts and sources for referrals: OYA
Average length of stay:
The average length of stay for youth at HYFS is 12 months, although this varies according to the needs and progress of individual youth.
Average daily population served: 12
Number of children served annually: 35
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Use of seclusion or restraint: No
Interviews: Two youths were interviewed during the site visit with the residential program:
• The two youths interviewed are 16 and 17 years old. Both youths have been in the program for over the year.
• Both youths are involved in treatment groups.
• Both youths feel supported in the program. They feel comfortable talking to support for support.
• Youths enjoy playing video games, board games, movies, and going on outings.
• Youths reported that they are allowed two outgoing and two incoming calls per week.
• Youths reported that they receive three meals a day with plenty of snacks.
• Youths reported that they are provided with soap, shampoo, and toothpaste as needed.
• Youth expressed that he feels comfortable talking to staff about any needs or concerns that may arise for him.
• Both youths expressed that they feel safe in the program.
Observations: Staff and youth were observed at the program during the unannounced review. The youth that were at the program appeared to be
at ease and comfortable in the environment. All areas of the program (inside and outside) where youth had access were observed to be well kept,
clean and in good repair. The interior walls of the program have been repainted. New carpet and flooring have been added to the program. Youth
bedrooms have been repainted, and a few of the bedrooms have new carpet. Agency has replaced the water fountain that needed repair noted by
the licensor on the previous unannounced visit report. Medication was observed to be in locked medication carts in locked rooms, which are
inaccessible to the youth.
Program Strengths: Adequate referrals, stability in program structure and formatting, strong community relationships, supportive working
relationship with OYA, JPPOs, longevity at agency for many staff members.
Program Challenges: Older facility is difficult to maintain, limited financial resources, challenging population with increasingly complex needs,
many regulatory expectations from various entities.
Changes that have occurred in the last 2 years: None
Lawsuits: None
Grievances and complaints filed in the last two years: A total of 3 grievances combined for the residential and shelter programs have been
submitted. They are all from youth in the program. They involved complaints regarding staff. The Executive Director met with each youth privately to
discuss the concerns. In two instances, the Executive Director also met with the staff involved and discussed the incidents and their involvement. In
each case, the youth agreed that they felt that the matter was resolved, and we agreed to close the grievance process at that point.
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Form Rev. 1/2/2024
Corrective Actions and Timeframes: Please submit the following to verify compliance.
Within 45 days of receipt of this report (insert name of agency) must submit a letter of verification indicating the agency is in compliance with the
specific rules cited above and describing how compliance will be maintained going forward. Along with the letter of verification, the agency must
submit any and all specific documentation requested in the body of this report. The letter of verification and any additional requested documents can
be emailed directly to (Licensing Coordinator and email address).
Exceptions: None
Changes in License: No
Summary of Review
Program and Services
Yes No N/A Corrective Actions/Comments
419-400-0020 (2)
Program and services are in scope of license x
Governance of the Agency
Yes No N/A Corrective Actions/Comments
419-400-0040
(1)(a) Minimum of 5 board members x
(2)(f) Formally evaluate the exec. Director’s
x
performance annually
(2)(g) Approves annual budget x
(2)(h) Obtain and review an annual
independent financial review or audit of x
financial records.
(2)(k) Written quality improvement program x
(2)(l) Meeting minutes x
Executive Director or Program Director
Yes No N/A Corrective Actions/Comments
419-400-0040
(3)(a) knowledge of requirements for
providing care and treatment appropriate to x
programs
(3)(g) Approval from BCU x
Installation and Use of Video Equipment
Used to Monitor or Record Children in
Yes No N/A Corrective Actions/Comments
Care
419-400-0145
(1) If a child-caring agency installs video
equipment to monitor or record a child in
x
care, all employees, volunteers, parents or
guardians, and children in care must be
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informed about the intended use and
locations of the equipment.
Discipline, Behavior Management, and
Suicide Prevention Yes No N/A Corrective Actions/Comments
419-400-0150
(3) Agency uses appropriate and positive
methods of behavior management and
x
nationally recognized non-violent crisis
intervention
(3)(b)(C) Agency does not use chemical and
mechanical restraint (excluding medically x
necessary devices/prescriptions)
(3)(c) Agency uses appropriate time-out
rooms (adequate space, heat, light and
ventilation and is not capable of locking) and x
documents use in child’s record when
applicable
(3)(e) Agency uses seclusion
x
appropriately/consistent with policy
(4) Agency has adequate plan in place to
x
respond to suicidal behavior/warning signs
Contractors (if applicable)
Yes No N/A Corrective Actions/Comments
419-400-0120(6)
(a) Agency ensures the contractor meets the
requirements of this rule and Chapter 413 x
division 215
(b)(B) Contract includes the following:
(i) Services provided
(ii) Contractor fees
(iii) Disclosure of information from contractor
to agency
(iv) Lines of authority x
(v) Adherence to rules, including background
check
(vi) Any liability of the agency for acts of the
contractor, rights of indemnity and limitations
on liability
Restraints and Involuntary Seclusion
Yes No N/A Corrective Actions/Comments
419-400-0180
(13)(d) Each child caring agency that
submits a report under this section shall
make its quarterly report available to the
x
public upon request at the Child Caring
Agency’s main office and on the child caring
agency’s website if applicable.
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Form Rev. 1/2/2024
Supplemental Information Provided by
Yes No N/A Corrective Actions/Comments
CCA
Documents as indicated on the form titled Agency completed a Fire Marshal Inspection on 4.25.2024. The inspection did not pass.
“Renewal Licensing Required Documents”
Corrective Action:
• Agency will follow up with Fire Marshal to gather information and provide
x
documentation/communication to Licensing once agency has passed fire marshal
inspection.
Documents as indicated on form titled
“Required Financial Documents and x
Information”
All required policies and procedures as
x
identified in the “Umbrella Rules”
All required policies and procedures as
x
identified in “Agency Type Specific Rules”
Physical Plant
Yes No N/A Corrective Actions/Comments
419-400-0090(3)(a) Foster Rights Posted (if
x
children in DHS custody)
419-400-0100(1) Sufficient safe space,
x
equipment, and office equipment
419-400-0230(12) License is posted in
x
common area at each facility
419-470-0020(2)(a) &(c) Buildings are
x
smoke free, clean and in good repair
419-470-0020 (2)(d) Rooms are free of
x
harmful drafts, odors, and excessive noise
419-470-0020 (2)(e) Rooms are adequate in
x
size and arrangement
419-470-0020 (2)(f) System provides a
continuous supply of hot and cold water to x
taps located throughout the facility
419-470-0020 (2)(h) Building is well
ventilated and room temperature is within a x
normal comfort range
419-470-0030 (1) All parts of the facility
x
ensure the safety of children
Room and Space Requirements
Yes No N/A Corrective Actions/Comments
419-470-0030
(2) There is a separate living room or lounge x
area – 15 SF minimum per child
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(5) There is a separate dining room with x
capacity for ½ of children in care and 15 SF
per child in care
(7) Laundry is separate from living, kitchen, x
and dining areas
(8) Separate storage areas are provided for x
food, kitchen supplies, utensils, clean linens,
soiled linens and clothing, cleaning supplies
and equip, poisons, chemicals, outdoor
recreational and maintenance equipment.
(Hazardous materials are properly labeled, in
original container and locked)
(9) Outdoor activity area is protected from x
vehicles and other hazards and of a size and
availability appropriate to the age and needs
of children in care
(11) Time-out rooms: Rooms used for time x
out or quiet time must have adequate space,
heat, light and ventilation and must not be
capable of locking.
Room and Space Requirements
Bedrooms Yes No N/A Corrective Actions/Comments
419-470-0030(3)
(a) Adequate furnishings and personal items x
(b) Separate from rooms used for dining,
x
living, laundry, kitchen, and storage
(c) Meet Oregon Fire Code Requirements x
(d) Be an outside room, with a window that
operates as designed. If the window is
modified from its original design, the fire
x
marshal must approve the modification and
indicate this room still meets applicable
Oregon Fire Code.
(d) Ceiling at least 90 inches x
(e) Minimum 60 SF per occupant x
(f) No more than 25 if dorm style x
(g) Permanently wired fixtures x
(h) Window covering x
Room and Space Requirements
Bathrooms Yes No N/A Corrective Actions/Comments
419-470-0030(4)
(a)(A)&(B) 1:8 ratio for toilets and sinks x
(a)(D) Hot and cold running water, soap, and
x
approved hand drying options
(a)(E) 1:10 ratio for shower or bathtub x
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(a)(E) Individual privacy x
(a)(F) Window covering x
(a)(G) Permanently wired fixtures x
(a)(H) Adequate ventilation x
(b)&(c) Wooden racks on floors are
prohibited and impervious shower mats are
x
disinfected & dried daily be in good condition
and free of mold
Room and Space Requirements
Kitchen Yes No N/A Corrective Actions/Comments
419-470-0030(6)
(a) Used exclusively for storage, food
preparation, dishwashing, and activities
x
related to eating and food preparation
activities
(b) Walls, floors are easily cleanable x
(c) Equipment and utensils are easily
x
cleanable, durable, nontoxic, and kept clean
(e) Equipment is easy to clean beneath,
x
between and behind
Furnishings and Personal Items
Yes No N/A Corrective Actions/Comments
419-470-0040
(1) There is a bed with frame, x
(1)(b) clean mattress in good condition,
x
with a minimum thickness of five inches
(1)(c) a pillow in good condition x
(1)(d) a private dresser, closet, or similar
storage area for personal belongings that x
is readily accessible
(2) Linens are in good repair. There is a
waterproof mattress cover or mattress.
x
Linens are appropriate and towels and
washcloths are provided
(3) Bedding is changed weekly or when
x
soiled
(4)&(5) Personal hygiene supplies and
x
appropriate clothing are provided
Food Services
Yes No N/A Corrective Actions/Comments
419-470-0070
(1)(a) Meals are arranged daily, consistent
with normal mealtimes that occur during the
x
hours of operation and provide snacks
between mealtimes
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(1)(b) Menus are prepared in advance in
accordance with USDA guidelines, provide a
x
variety of foods and are adjusted for
seasonal changes including snacks
(1)(b) Menus are kept for at least 6 months x
(1)(c) Drinking water is freely available x
(2)(a) Food is stored, prepared & served in a
x
sanitary manner
(2)(c) & (d) Food products are obtained from
commercial suppliers (exception of fruits &
vegetables), unpasteurized juice is x
prohibited, and only Grade A pasteurized
and fortified milk in appropriate container.
Residential Care Safety
Yes No N/A Corrective Actions/Comments
419-470-0080
(2) Written emergency plan that includes x
(a) Identifying the types of emergencies most
likely to happen where the residential care x
agency is located
(b) Identifying a place to meet for each type
x
of emergency identified
(c) Identifying an alternate shelter if
x
necessary
(d) Ensuring access to necessary
x
medications or medical equipment
(e) How to help each child in care recover
x
after a disaster
(3) Telephone numbers for local police, fire
department, poison control, after hours
medical advice and other appropriate x
emergency numbers must be posted near all
telephones.
(4) Operative flashlights sufficient in number
x
are readily available to staff
(5)(a) Evacuation drill occurs monthly under
varying conditions, is retained 2 years and
contains:
(A) identify of person conducting drill
(B) date & time
(C) notification method x
(D) staff participating
(E) # of children & staff evacuated
(F) special conditions simulated
(G) problems encountered
(H) time to complete
Umbrella Safety Yes No N/A Corrective Actions/Comments
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419-400-0200
(5)(b) Vehicle has insurance policy, is smoke x
free, safe operating condition, and has first
aid kit and fire extinguisher 2-A:10-BC
(1)(b)(A) Each vehicle used to transport a x
child in care must be: properly registered,
covered by an insurance policy in full force
and effect, maintained in safe operating
condition, and smoke-free.
(3) If a child-caring agency has a swimming x There is not a pool anywhere on the premises.
pool on the premises that is accessible to
children in care or if a child-caring agency
plans to have children in care engage in
swimming, the child-caring agency must
have and adhere to policies and procedures
that address, at a minimum, providing
disclosures and obtaining consents,
assessing swimming ability of children in
care, and ensuring the safety of pool access.
(4)(a) The program protects children from x
potentially harmful items and materials.
(4)(b) Direct supervision of children who do x All program residents can control water temp
not have the ability to adjust and control
water temperature
(4)(c) Light fixtures have protective covers x
unless designed to be used without one
Medication
Yes No N/A Corrective Actions/Comments
419-470-0100
(3)&(7)(e) Medications have a prescription
and are stored in the original container with x
prescription label
(4)&(5) Herbal supplements and remedies,
medical treatments, special diets, physical
therapy, physical aides or limitations have a
written order signed by a physician or
qualified medical professional. A written x
order, signed by a physician or qualified
medical professional, is also required before
a restriction on diet or physical activity is
imposed.
(7)(c) Medications are inaccessible to
children and stored behind at least two
x
locking mechanisms. This does not apply to
Naloxone.
(8) Medications are disposed in accordance
x
with state and federal law
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(9) Written record of the disposal of
medications is maintained and includes:
(a) description and amount
(b) name x
(c) reason
(d) method
(e) staff & witness signature
(10) Written record of the administration of
medication includes:
(a) name
(b) description
(c) dates and times
(d) missed doses x
(e) medication disposed
(f) method of administration
(g) ID of person administering
(h) possible adverse reactions
(i) medication taken outside facility
Extracurricular, Enrichment, Cultural &
Social Activities Yes No N/A Corrective Actions/Comments
419-470-0110
(2) Children have ongoing opportunities to x
participate in at least one age-appropriate or
developmentally appropriate activity
Minimum Staffing Requirements
Yes No N/A Corrective Actions/Comments
419-470-0130
(1)&(2) Supervision is adequate for the type x
of program, location, age and type of
children, ability of supervisor to respond,
electronic back-up systems.
Minimum ratios are maintained:
Under 30 months of age: 1:4
30 months to ˃ 6 years or non-ambulatory:
1:6
Ages 6 and older: 1:7
Overnight (staff awake)
1:10
(4)(a) When one staff on duty, there is x
additional staff immediately available with
max response time of 30 minutes
(5) There is at least one on-site employee x
authorized to apply the reasonable and
prudent parent standard
Sleeping Arrangements Yes No N/A Corrective Actions/Comments
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419-470-0140
(1) Children are in separate bedrooms than x
adults, unless parent and child, or there is
written approval from guardian/parent and
licensing coordinator
(2) There is adequate supervision of children x
when sleeping
(3) When assigning bedrooms, a residential x
care agency must consider all of the
following:
(a) Chronological age
(b) Developmental age
(c) Gender identity
(d) Personal history, including medical,
mental health, behavioral health, and past
adverse experiences including any physical
or sexual abuse
Personnel Files
Yes No N/A Corrective Actions/Comments
419-400-0120
Staff Name/Position x
(3)(g) Date of Hire x
(3)(a) record of education, training, and
x
previous employment
(1)(b) & (3)(b) reference checks completed
x
and documented
(1)(a) & (3)(c) Background check completed
x
and documented
(3)(d) Annual performance evaluations x
(3)(f) Record of personnel actions x
(3)(g) Termination date, reason for
x
termination
(3)(h) Current job description (1)(c)
Employee meets minimum qualifications x
stated in current job description
New Employee Orientation – Umbrella
Requirements (30 days) Yes No N/A Corrective Actions/Comments
419-400-0120(4)
(a) Agency policies and procedures x
(b) Ethical and professional guidelines x
(c) Suicide prevention and intervention x
(d) Attributes of population served x
(e) & (5)(a) to (c) Mandatory reporting that
x
includes:
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(a) legal definition of child abuse in ORS
418.257 and 419B.005
(b) legal responsibility to immediately report
(c) legal responsibility to report is personal to
the employee
(f) Privacy laws x
(g) Emergency procedures x
New Employee Orientation
Residential (Prior to working alone and
Yes No N/A Corrective Actions/Comments
within 30 days)
419-470-0120(1)
(a) Discipline and behavior management
including de-escalation, crisis prevention,
positive behavior management, and x
disciplinary techniques that are non-punitive
in nature
(b) CPR and First Aid sufficient to retain a
x
current certification
(c) Universal precautions and hygiene x
(d) Application of the reasonable and
x
prudent parent standard
(e) Training on the agency’s policy on
suicide prevention and suicide risk x
assessment tool
Crisis Intervention Training Standards
and Certification Yes No N/A Corrective Actions/Comments
419-400-0160(4) (as applicable)
(a)Complete a minimum of 12 hours of initial
training in person from a certified instructor,
including but not limited to a minimum of six
hours of training focused on positive
x Program doesn’t use restraint and doesn’t certify staff in a restraint system
behavior support, nonviolent crisis
intervention and other methods of
nonphysical intervention to support children
in care during a crisis
(d) Receive a certificate that states:
(A) The dates during which the certification
is current
(B) The type of restraint which the individual
is certified to perform if applicable x Program doesn’t use restraint and doesn’t certify staff in a restraint system
(C) The type of training the individual is
certified to conduct if applicable
(D) Any special endorsements earned by the
individual
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(E) The level of training
(F) The name of the certified instructor who
conducted the training and administered the
assessment of proficiency.
(e) A certification issued:
(A) Must be personal to the individual
certified by the training provider x Program doesn’t use restraint and doesn’t certify staff in a restraint system
(B) May be valid for no more than two years
with recertification
Ongoing Training Yes No N/A Corrective Actions/Comments
419-470-0070(2)(b) Employees who handle
food served to children have a valid food x
handler’s card
419-400-0200 (1) Employees transporting
children have: current driver’s license,
insurance, trained in emergency procedures x
and behavior management, and training for
15+ passenger vans if applicable)
419-470-0120 (2)(a) Environmental
x
emergencies
419-470-0120 (2)(b) Universal Precautions x
419-470-0120 (2)(c) Discipline and Behavior
x
Management
419-470-0120 (2)(d) Agency’s policy on
x
suicide prevention and risk assessment tool
419-470-0120 (3) Staff providing direct care
must maintain current CPR/First Aid x
certification
419-470-0120 (4) Designated staff
authorized to apply reasonable and prudent
x
parent standard are trained in application of
the standard
419-400-0120(5) Mandatory reporting
(annually) that includes:
(a) legal definition of child abuse in ORS
418.257 and 419B.005 x
(b) legal responsibility to immediately report
(c) legal responsibility to report is personal to
the employee
419-400-0160(4)(b) Receive continuing
x Program doesn’t use restraint and doesn’t certify staff in a restraint system
education (as applicable on crisis
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Form Rev. 1/2/2024
intervention training) from a certified
instructor on an annual basis
Comments:
Children’s Records Yes No N/A Corrective Actions/Comments
Health Services
419-470-0090
(2) Medical history obtained within 30 days
(significant findings, current immunizations,
history of surgical procedures-health issues- x
injuries, allergies, dental, vision, hearing,
behavioral health, and physician orders)
(4)(a) to (f) Medical exams (3 in first year of
life, 2,4,6,9,14) x
(g) Have a physical examination within the
first 60 days after admission of a child in
care. Documentation of a physical x
examination having occurred within the
calendar year will meet this requirement.
Consents
Yes No N/A Corrective Actions/Comments
419-470-0160(1)
(a) Provide routine and emergency medical
x
care
(b) Use the discipline and behavior
x
management system
(c) Use restraint or seclusion (if applicable).
Must specify the reasons for the intervention x Program doesn’t use restraint or seclusion
and how staff are trained and supervised
(d) Restrict contact with persons outside of
x
the agency
(e) Allow access as defined in 419-400-0230
x
& 0240
(f) Impose a dress code x
(g) Apply the reasonable and prudent parent
x
standard
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Disclosures
419-470-0160(2) Yes No N/A Corrective Actions/Comments
Parent/guardian has acknowledged in writing:
(a) Information regarding personal or room
searches and protocols for confiscation of x
contraband
(b) Statement of Rights of Children and
x
Parents/Guardians
(c) Any policies and procedures upon request x
Authorizations
Yes No N/A Corrective Actions/Comments
419-470-0160(3)
(a) Disclose or exchange information with
x
others
Agency is missing language in the intake packet regarding child specific visitors.
Licensing spoke with Homestead Personnel regarding specific language to add to the
intake packet.
• Corrective Action:
(b) Child specific visitors x
Agency will add language in the intake packet regarding child specific visitors.
• Language example for intake packet below:
“All approved visitors will be preapproved and signed off by the JPPO.”
Agency is missing language in the intake packet regarding visitation resources are pre-
approved.
• Corrective Action:
(c) Visitation resources are pre-approved x Agency will add language in the intake packet regarding visitation resources.
Language example in the intake packet for child specific visitors and visitation
resources are pre-approved is shown above.
(d) Activity specific authorizations are pre-
approved to allow children to participate in
potentially hazardous activities, including but x
not limited to using motorized yard
equipment, swimming, and horseback riding.
Information about Children in Care
419-400-0190(1) Yes No N/A Corrective Actions/Comments
Summary sheet contains the following:
(a)The name, gender, date of birth, religious
x
preference, and previous address
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(b) Name and location of previous and
x
current school
(c) Date of admission x
(d) Legal custody x
(e) The name, address, and telephone
number of:
(A) The child in care's parents.
(B) The child in care's legal guardian, if
different than the parents, and a copy of
x
the document that provides for his or her
authority over the child in care.
(C) Other persons significant to child
(D) Other professionals to be involved in
service planning (if applicable)
Service Planning
Yes No N/A Corrective Actions/Comments
419-470-0170(2)
1 out of 3 files did not have intake documentation completed within the allotted time.
(b) Intake document is completed the date
child accepted into care (emergency x • Corrective Action:
placement 48 hours) Agency will ensure that intake documentation is completed within 48 hours.
(d) Assessment is completed within 30 days
and contains relevant historical info., current
behavioral observations, identified need for x
services, and how agency will provide
services
(e) (A)&(B) Service plan within 60 days
(parent, guardian and child actively involved).
Describes how child’s issues will be x
addressed, anticipated outcomes, and
reviewed by child and guardian/parent.
(e)(C)&(D) Service plan is reviewed quarterly
and revised when information indicates other x
services should be provided
Case Management
Yes No N/A Corrective Actions/Comments
419-470-0170(3)
(a) Services are documented, progress
x
toward achieving goals is tracked
(c) Discharge summary must include:
(A)Current medications
(B)Name of the physician or qualified medical
x
professional who prescribed each medication
(C)Any outstanding medical or other
appointments
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(D)Summary of the child’s participation in the
program and progress achieved
(E)Results of evaluations
(F)Recommendations regarding services
(G)Discharge destination
(e) Follow up services x
(f) Incident Reports x
Records Relating to Restraint &
Yes No N/A Corrective Actions/Comments
Involuntary Seclusion
419-400-0180 (12) Records x
419-400-0180(13)(e) Each child caring
agency shall provide notice regarding how to
access the quarterly reports to the parents or
guardians of children in care in the program. x
The child caring agency shall provide the
notice upon the child in care’s admission and
at least two times each year thereafter.
419-400-0190(1) Information provided to
children in care relating to Restraint & x
Involuntary Seclusion
Financial Records
Yes No N/A Corrective Actions/Comments
419-470-0170(4)
Records contain date, amount, source,
x
purpose, signatures
Personal Possessions Records
Yes No N/A Corrective Actions/Comments
419-470-0170 (5)
Individual written inventory of all personal
possessions is maintained and updated as x
needed
Records and Documentation
Yes No N/A Corrective Actions/Comments
419-400-0140
(1) Stored safely x
(2) Permanent, legible, dated, and signed x
(3)&(4) Uniform in organization, readily
identifiable and accessible, current, and
x
complete, containing all required info. No
eraser tape or white out.
(7) Permanent registry for each child
includes:
Name
Gender x
Birth date
Names, addresses of parents or guardians
Dates of admission
P a g e 17 | 18
Form Rev. 1/2/2024
Placement upon discharge
Comments:
Licensing Coordinator’s Signature: ________________________ Date: _____7_/_2_3_/2_0_2__4_ _____
Manager Review: ______________________________________ Date: _____7_-_2_2_-_2_0_2_4_____
P a g e 18 | 18
Form Rev. 1/2/2024

report_type: Initial License

licensee: Homestead & Family Services

funding_sources: OYA

contracts_and_referrals: OYA

average_length_of_stay: The

use_of_seclusion_or_restraint: No Interviews: Two youths were interviewed during the site visit with the residential program: - The two youths interviewed are 16 and 17 years old. Both youths have been in the program for over the year. - Both youths are involved in treatment groups. - Both youths feel supported in the program. They feel comfortable talking to support for support. - Youths enjoy playing video games, board games, movies, and going on outings. - Youths reported that they are allowed two outgoing and two incoming calls per week. - Youths reported that they receive three meals a day with plenty of snacks. - Youths reported that they are provided with soap, shampoo, and toothpaste as needed. - Youth expressed that he feels comfortable talking to staff about any needs or concerns that may arise for him. - Both youths expressed that they feel safe in the program. Observations: Staff and youth were observed at the program during the unannounced review. The youth that were at the program appeared to be at ease and comfortable in the environment. All areas of the program (inside and outside) where youth had access were observed to be well kept, clean and in good repair. The interior walls of the program have been repainted. New carpet and flooring have been added to the program. Youth bedrooms have been repainted, and a few of the bedrooms have new carpet. Agency has replaced the water fountain that needed repair noted by the licensor on the previous unannounced visit report. Medication was observed to be in locked medication carts in locked rooms, which are inaccessible to the youth.

changes_in_license: No

excerpt:
Documents as indicated on the form titled
“Renewal Licensing Required Documents” Agency completed a Fire Marshal Inspection on 4.25.2024. The inspection did not pass.
Corrective Action:
• Agency will follow up with Fire Marshal to gather information and provide
documentation/communication to Licensing once agency has passed fire marshal
inspection.

excerpt:
(b) Child specific visitors Agency is missing language in the intake packet regarding child specific visitors.
Licensing spoke with Homestead Personnel regarding specific language to add to the
intake packet.
• Corrective Action:
Agency will add language in the intake packet regarding child specific visitors.
• Language example for intake packet below:
“All approved visitors will be preapproved and signed off by the JPPO.”

excerpt:
(c) Visitation resources are pre-approved Agency is missing language in the intake packet regarding visitation resources are pre-
approved.
• Corrective Action:
Agency will add language in the intake packet regarding visitation resources.
Language example in the intake packet for child specific visitors and visitation
resources are pre-approved is shown above.

excerpt:
(b) Intake document is completed the date
child accepted into care (emergency
placement 48 hours) 1 out of 3 files did not have intake documentation completed within the allotted time.
• Corrective Action:
Agency will ensure that intake documentation is completed within 48 hours.


state: OR

facility_name: Homestead Youth & Family

summary: Unannounced - 3 findings

raw_content:
Licensed Child Caring Agency Site Visit Report
Residential Care - Unannounced
Licensee: Homestead Youth & Family Date of site visit: 5.7.2025
Executive Director: Elisa Doebler-Irvine Licensing Coordinator: Jorge Pelinski
Program Director: Cassie Miller
Other regulatory or accrediting agencies: Oregon Youth Authority (OYA)
Purpose: Per OAR 419-400-0240 (1)(b) Children’s Care Licensing is required to perform at least one unannounced site visit a year
where children in care reside.
Previous findings Repeat findings
License Renewal Site Visit – 6/26/2024 further action Comments
needed
Supplemental Information Provided by
CCA
Documents as indicated on the form titled
“Renewal Licensing Required Documents”
• Agency completed a Fire Marshal
Homestead Youth & Family Services was
Inspection on 4.25.2024. The
No reinspected by the Fire Marshal on 11.12.2024.
inspection did not pass.
The inspection passed.
Corrective Action:
Agency will follow up with Fire Marshal to
gather information and provide
documentation/communication to Licensing
once agency has passed fire marshal
inspection.
Form Rev. 3/12/2025 P a g e 1 | 5
Previous findings Repeat findings
License Renewal Site Visit – 6/26/2024 further action Comments
needed
Authorizations 419-470-0160(3)
(b) Child specific visitors
• Agency is missing language in the
intake packet regarding child specific
visitors. Licensing spoke with Licensing reviewed two youth records from within
Homestead Personnel regarding
the last six months. Program added language in
specific language to add to the intake
No The intake packet regarding child specific visitors.
packet.
Program is in compliance with Oregon
Corrective Action:
Administrative Rule.
Agency will add language in the intake packet
regarding child specific visitors.
• Language example for intake packet below:
“All approved visitors will be preapproved and
signed off by the JPPO.”
Authorizations 419-470-0160(3)
(c) Visitation resources are pre-approved
• Agency is missing language in the
Licensing reviewed two youth records from within
intake packet regarding visitation
the last six months. Program added language in
resources are pre-approved.
Corrective Action: No the intake packet regarding pre-approval of
Agency will add language in the intake packet visitation resources. Program is in compliance
regarding visitation resources.
with Oregon Administrative Rule.
• Language example in the intake packet for
child specific visitors and visitation resources
are pre-approved is shown above.
Form Rev. 3/12/2025 P a g e 2 | 5
Previous findings Repeat findings
License Renewal Site Visit – 6/26/2024 further action Comments
needed
Service Planning 419-470-0170(2)
(b) Intake document is completed the date
child accepted into care (emergency
placement 48 hours)
Licensing reviewed two youth records from within
• 1 out of 3 files did not have intake No the last six months. Program was found to be in
documentation completed within the compliance with the Oregon Administrative Rule.
allotted time.
Corrective Action:
Agency will ensure that intake documentation
is completed within 48 hours.
New findings from site visit Comments
N/A No new finding found during site visit.
Form Rev. 3/12/2025 P a g e 3 | 5
Interview summary
Licensing interviewed one staff from the program and learned that there are currently 13 youth in the
Residential Program and 2 youth in the Launch Pad Program. Six youth in the program will be graduating
from Pendleton High School in June 2025.
During the unannounced review I met with two youth in the Residential Program.
Both youths interviewed stated things were going well at the program.
Both youths enjoy going on outings. Both youths enjoy playing sports and going on community outings. Both
youths confirmed that they receive enough food to eat.
Youth get four phone calls per week.
Both youths are involved in treatment groups five days a week. Both youths feel like they have learned new
skills in the groups they attend.
Both youths feel they can communicate any concerns they may have to the staff that work with them. Both
youths also feel respected by the staff.
Both youths have future aspirations after they leave their current program.
Both youths shared that they feel safe in the program.
Form Rev. 3/12/2025 P a g e 4 | 5
Observations
Staff and youth were observed at the programs during the unannounced review. The youth that were at the
programs, appeared to be at ease and comfortable in the environment. All areas of the program where youth
had access were observed to be well kept, clean and mostly in good repair. The living area where the floor
and carpet meet are a potential tripping hazard. I was informed that a work order is in to repair it. The
program does have new shelving in the kitchen freezer. Program has a plan to renovate youth bathrooms.
No time frame: but the program is looking forward to having the bathrooms renovated.
Corrective actions and timeframes: Please submit the following to verify compliance.
Within 45 days of receipt of this report Homestead Youth & Family – Residential Care must submit a letter of verification
indicating the agency is in compliance with the specific rules cited above and describing how compliance will be maintained going
forward. Along with the letter of verification, the agency must submit any and all specific documentation requested in the body of
this report. The letter of verification and any additional requested documents can be emailed directly to Jorge Pelinski at
Jorge.L.Pelinski@odhsoha.oregon.gov.
5-22-2025
Jorge Pelinski Harry Gilmore
Licensing Coordinator's signature Manager Review
Form Rev. 3/12/2025 P a g e 5 | 5

agency_name: Homestead Youth and Family Services (HYFS)

program_name: Residential Program

program_type: (RC) Residential Care Programs

report_type: Unannounced

view_code: RC

facility_type: Residential Care - Unannounced

licensee: Homestead Youth & Family

executive_director: Elisa Doebler-Irvine

program_director: Cassie Miller

licensing_coordinator: Jorge Pelinski

other_regulatory_agencies: Oregon Youth Authority (OYA)

purpose:
Per OAR 419-400-0240 (1)(b) Children's Care Licensing is required to perform at least one unannounced site visit a year
where children in care reside.
Previous findings Repeat findings
License Renewal Site Visit - 6/26/2024 further action Comments
needed
Supplemental Information Provided by
CCA
Documents as indicated on the form titled
"Renewal Licensing Required Documents"
- Agency completed a Fire Marshal
Homestead Youth & Family Services was
Inspection on 4.25.2024. The
No reinspected by the Fire Marshal on 11.12.2024.
inspection did not pass.
The inspection passed.
Corrective Action:
Agency will follow up with Fire Marshal to
gather information and provide
documentation/communication to Licensing
once agency has passed fire marshal
inspection.

Previous findings Repeat findings
License Renewal Site Visit - 6/26/2024 further action Comments
needed
Authorizations 419-470-0160(3)
(b) Child specific visitors
- Agency is missing language in the
intake packet regarding child specific
visitors. Licensing spoke with Licensing reviewed two youth records from within
Homestead Personnel regarding
the last six months. Program added language in
specific language to add to the intake
No The intake packet regarding child specific visitors.
packet.
Program is in compliance with Oregon
Corrective Action:
Administrative Rule.
Agency will add language in the intake packet
regarding child specific visitors.
- Language example for intake packet below:
"All approved visitors will be preapproved and
signed off by the JPPO."
Authorizations 419-470-0160(3)
(c) Visitation resources are pre-approved
- Agency is missing language in the
Licensing reviewed two youth records from within
intake packet regarding visitation
the last six months. Program added language in
resources are pre-approved.
Corrective Action: No the intake packet regarding pre-approval of
Agency will add language in the intake packet visitation resources. Program is in compliance
regarding visitation resources.
with Oregon Administrative Rule.
- Language example in the intake packet for
child specific visitors and visitation resources
are pre-approved is shown above.

Previous findings Repeat findings
License Renewal Site Visit - 6/26/2024 further action Comments
needed
Service Planning 419-470-0170(2)
(b) Intake document is completed the date
child accepted into care (emergency
placement 48 hours)
Licensing reviewed two youth records from within
- 1 out of 3 files did not have intake No the last six months. Program was found to be in
documentation completed within the compliance with the Oregon Administrative Rule.
allotted time.
Corrective Action:
Agency will ensure that intake documentation
is completed within 48 hours.
New findings from site visit Comments
N/A No new finding found during site visit.

Interview summary
Licensing interviewed one staff from the program and learned that there are currently 13 youth in the
Residential Program and 2 youth in the Launch Pad Program. Six youth in the program will be graduating
from Pendleton High School in June 2025.
During the unannounced review I met with two youth in the Residential Program.
Both youths interviewed stated things were going well at the program.
Both youths enjoy going on outings. Both youths enjoy playing sports and going on community outings. Both
youths confirmed that they receive enough food to eat.
Youth get four phone calls per week.
Both youths are involved in treatment groups five days a week. Both youths feel like they have learned new
skills in the groups they attend.
Both youths feel they can communicate any concerns they may have to the staff that work with them. Both
youths also feel respected by the staff.
Both youths have future aspirations after they leave their current program.
Both youths shared that they feel safe in the program.

Observations
Staff and youth were observed at the programs during the unannounced review. The youth that were at the
programs, appeared to be at ease and comfortable in the environment. All areas of the program where youth
had access were observed to be well kept, clean and mostly in good repair. The living area where the floor
and carpet meet are a potential tripping hazard. I was informed that a work order is in to repair it. The
program does have new shelving in the kitchen freezer. Program has a plan to renovate youth bathrooms.
No time frame: but the program is looking forward to having the bathrooms renovated.

excerpt:
419-470-0170(2)
(b) Intake document is completed the date
child accepted into care (emergency
placement 48 hours)
Licensing reviewed two youth records from within
- 1 out of 3 files did not have intake No the last six months. Program was found to be in
documentation completed within the compliance with the Oregon Administrative Rule.
allotted time.
Corrective Action:
Agency will ensure that intake documentation
is completed within 48 hours.
New findings from site visit Comments
N/A No new finding found during site visit.
N/A No new finding found during site visit.


facility_name: Boys Ranch

summary: Unannounced - 1 finding

raw_content:
Licensed Child Caring Agency Unannounced Residential Site Visit Report
Licensee: J Bar J Youth Services
Executive Director: Stephanie Alvstad
Board Chairperson(s): Jeannette McKenzie
Date of Unannounced: October 27th, 2021
Licensing Coordinator: Ed Wyller
Other Regulatory or Accrediting Agencies: Oregon Youth Authority (OYA), Council on Accreditation (COA)
Purpose: Per OAR 413-215-0101 (1) (b) Children’s Care Licensing is required to perform at least one unannounced site visit a year where children
in care reside.
Previous Findings: Repeat Comments
Unannounced Site Visit 12-16-2020 Findings
No Findings Further Action
Needed
New Findings from Site Visit Comments
 The Ranch: The Accord building had a broken window where the front door opened into the window
413-215-0511 (2)(c) All areas of and broke it. The Ranch has installed a door stopper to prevent this from occurring in the future.
buildings where children in care are present Program reports window is on back order for one month. The Accord building also had a youth’s
must be kept clean and in good repair. Major bedroom door with a hole the size of a fist. Youth’s bedroom was adjacent to the restroom.
appliances and heating, ventilation,
plumbing, and electrical systems must be
 J5: Outdoor recreation area has not been in use due to construction of a new County Building.
functional and in good repair.
During my inspection I found the yard was in poor condition without grass, and it was muddy. During
my inspection found construction materials such as metal sharps and glass in the J5 recreation area.
1
I:\LICENSING\CCLU Forms & Templates\Site Visit Checklists (rev. 200115)
Interview Summary
 The Ranch: I met with two youth during school time at The Ranch. I met with each youth individually in a side conference room from a classroom.
Youth reported feeling safe at The Ranch. On a scale from 0-10 (0=worst program 10=best program) One youth reported The Ranch to be a 9 and if
it was closer to home it would be a 10. The other youth rated The Ranch a 6 and reported it to be the best program he has been in. He reports
having been in 8 programs. Both reported the food to be good and one noted that it is “healthy and fresh”. Regarding skills learned at The Ranch
youth reported coping skills, anger management, and how to correct behaviors / interrupt inappropriate behaviors. One youth reported he enjoyed
school and gets help from his teacher. Staff were described as “helpful”, “good”, “respectful”, and “have a good view on life”. Youth reported they
enjoy the recreation opportunities at the Ranch. Youth reported playing basketball, football, soccer, and capture the flag.
 J5: I met with two youth as they were finishing breakfast chores and starting school for the day. I met with each youth individually in the manager’s
office to ensure privacy during the youth interviews. Youth reported they feel safe at J5. On a scale from 0-10 (0=worst program 10=best program)
Youth reported J5 to be a 7, and 8. Regarding J5 food one youth reported “love the food here”. The other youth reported food to be “good enough”.
For fun youth reported playing card games, pickle ball, volleyball, TV, video games, and reading. Regarding skills learned at J5 one youth reported
they need to choose to follow what they have learned in skills group. The other youth reported learning coping skills that the program has assisted
them with handling depression and anxiety. Their approach of one day at a time has helped them. One youth is working on career and college
readiness and the other youth is currently working on job outreach program. One youth reported after the recent Covid-19 outbreak they are not going
out as much for recreation or outings to the community.
Observations
 The Ranch: I observed all youth and employees wearing masks. Currently two youth were in quarantine for Covid-19. While touring the vocational
center I learned about the program regarding tiny homes that are built for the local Veterans Village. This vocational center also can conduct on site
GED testing and youth can attain OSHA certifications. Since my last visit to The Ranch, they have invested $62,000 in a new restroom facility with
new showers including one ADA shower. New protocol of only one youth in at a time in restroom has been a newer safety precaution. The Accord
building has new flooring and new cameras in common areas. The Ranch common area has moved to more tables during Covid-19 and the youth
enjoy playing Magic cards and program has Magic tournaments on the weekends.
 J5: I observed all youth and employees wearing masks. I observed youth conducting morning chores, staff administering medication, and teachers
and youth getting ready for the school day. The youth and staff interactions I observed were respectful. J5 has a new tv that can be rolled out for use
and is used for movies and Yoga.
Corrective Actions and Timeframes:
Please submit the following to verify compliance.
Within 45 days of receipt of this report J Bar J Youth Services must submit a letter of verification indicating the agency is in compliance with the
specific rules cited above and describing how compliance will be maintained going forward. Along with the letter of verification, the agency must
submit any and all specific documentation requested in the body of this report. The letter of verification and any additional requested documents can
be emailed directly to Ed Wyller, Edward.Wyller@dhsoha.state.or.us or sent by regular mail to the following address:
Due to Covid-19 pandemic and working remotely the preferred method is to send directly to Ed Wyller at his email address.
2
I:\LICENSING\CCLU Forms & Templates\Site Visit Checklists (rev. 200115)
Department of Human Services
Children’s Care Licensing Program
Attn: Ed Wyller
201 High St. SE Suite 500
Salem, OR 97301
11-17-2021
Licensing Coordinator’s Signature: ________________________ Date: ___________________
11-17-2021
Manager Review: ______________________________________ Date: __________________
3
I:\LICENSING\CCLU Forms & Templates\Site Visit Checklists (rev. 200115)

agency_name: J Bar J Youth Services (JBJYS)

program_name: Boys Ranch

licensee: J Bar J Youth Services

executive_director: Stephanie Alvstad

visit_date: October 27th, 2021

licensing_coordinator: Ed Wyller

purpose:
Per OAR 413-215-0101 (1) (b) Children's Care Licensing is required to perform at least one unannounced site visit a year where children
in care reside.
Previous Findings: Repeat Comments
Unannounced Site Visit 12-16-2020 Findings
No Findings Further Action
Needed
New Findings from Site Visit Comments
- The Ranch: The Accord building had a broken window where the front door opened into the window
413-215-0511 (2)(c) All areas of and broke it. The Ranch has installed a door stopper to prevent this from occurring in the future.
buildings where children in care are present Program reports window is on back order for one month. The Accord building also had a youth's
must be kept clean and in good repair. Major bedroom door with a hole the size of a fist. Youth's bedroom was adjacent to the restroom.
appliances and heating, ventilation,
plumbing, and electrical systems must be
- J5: Outdoor recreation area has not been in use due to construction of a new County Building.
functional and in good repair.
During my inspection I found the yard was in poor condition without grass, and it was muddy. During
my inspection found construction materials such as metal sharps and glass in the J5 recreation area.
1

Interview Summary
- The Ranch: I met with two youth during school time at The Ranch. I met with each youth individually in a side conference room from a classroom.
Youth reported feeling safe at The Ranch. On a scale from 0-10 (0=worst program 10=best program) One youth reported The Ranch to be a 9 and if
it was closer to home it would be a 10. The other youth rated The Ranch a 6 and reported it to be the best program he has been in. He reports
having been in 8 programs. Both reported the food to be good and one noted that it is "healthy and fresh". Regarding skills learned at The Ranch
youth reported coping skills, anger management, and how to correct behaviors / interrupt inappropriate behaviors. One youth reported he enjoyed
school and gets help from his teacher. Staff were described as "helpful", "good", "respectful", and "have a good view on life". Youth reported they
enjoy the recreation opportunities at the Ranch. Youth reported playing basketball, football, soccer, and capture the flag.
- J5: I met with two youth as they were finishing breakfast chores and starting school for the day. I met with each youth individually in the manager's
office to ensure privacy during the youth interviews. Youth reported they feel safe at J5. On a scale from 0-10 (0=worst program 10=best program)
Youth reported J5 to be a 7, and 8. Regarding J5 food one youth reported "love the food here". The other youth reported food to be "good enough".
For fun youth reported playing card games, pickle ball, volleyball, TV, video games, and reading. Regarding skills learned at J5 one youth reported
they need to choose to follow what they have learned in skills group. The other youth reported learning coping skills that the program has assisted
them with handling depression and anxiety. Their approach of one day at a time has helped them. One youth is working on career and college
readiness and the other youth is currently working on job outreach program. One youth reported after the recent Covid-19 outbreak they are not going
out as much for recreation or outings to the community.
Observations
- The Ranch: I observed all youth and employees wearing masks. Currently two youth were in quarantine for Covid-19. While touring the vocational
center I learned about the program regarding tiny homes that are built for the local Veterans Village. This vocational center also can conduct on site
GED testing and youth can attain OSHA certifications. Since my last visit to The Ranch, they have invested $62,000 in a new restroom facility with
new showers including one ADA shower. New protocol of only one youth in at a time in restroom has been a newer safety precaution. The Accord
building has new flooring and new cameras in common areas. The Ranch common area has moved to more tables during Covid-19 and the youth
enjoy playing Magic cards and program has Magic tournaments on the weekends.
- J5: I observed all youth and employees wearing masks. I observed youth conducting morning chores, staff administering medication, and teachers
and youth getting ready for the school day. The youth and staff interactions I observed were respectful. J5 has a new tv that can be rolled out for use
and is used for movies and Yoga.

excerpt:
413-215-0511 (2)(c) All areas of and broke it. The Ranch has installed a door stopper to prevent this from occurring in the future.
buildings where children in care are present Program reports window is on back order for one month. The Accord building also had a youth's
must be kept clean and in good repair. Major bedroom door with a hole the size of a fist. Youth's bedroom was adjacent to the restroom.
appliances and heating, ventilation,
plumbing, and electrical systems must be
- J5: Outdoor recreation area has not been in use due to construction of a new County Building.
functional and in good repair.
During my inspection I found the yard was in poor condition without grass, and it was muddy. During
my inspection found construction materials such as metal sharps and glass in the J5 recreation area.
1
The Ranch: The Accord building had a broken window where the front door opened into the window


summary: License Renewals - 2 findings

raw_content:
Licensed Child Caring Agency Site Visit Report
Residential Care
Licensee: JBARJ Youth Programs Date of site visit: 7/05/2022 – 7/7/2022
Executive Director: Stephanie Alvstad Licensing Coordinator: Ed Wyller, assisted by Irvin Minten, and
Board Chairperson: Jeanette McKenzie Jorge Pelinski
Programs: J5, The Ranch
Other Regulatory or Accrediting Agencies: Oregon Youth Authority (OYA) and Council of Accreditation (COA)
Program Compliance: The program was found to be compliant or will be compliant with OAR 413-215-0001 to 413-215-0131, Licensing Umbrella
Rules, and OAR 413-215-0501 to 413-215-0586, Licensing Residential Care Agencies Rules. Personnel records were reviewed and compliance
with required background checks was documented for employees in all programs.
Program Description(s): J BAR J Youth Services promotes innovative options for at-risk youth and families toward self-sufficiency and personal
responsibilities. J BAR J Youth services is a 501c non-profit corporation founded in 1968 and is currently the largest provider of services to youth
and families in Central Oregon.
JBARJ website reports the following, “JBARJ Boys Ranch and J5 – Facilitating Positive Change for Youth: A residential treatment program for
adjudicated teen boys, providing an opportunity to restructure thinking, succeed academically, and grow in responsibility. J5 offers short-term
stabilization, assisting boys on parole or probation to move to lesser level of support by teaching intervention and de-escalation skills. Both are
served through the JBARJ Learning Center, an on-site, private alternative school program contracted with the Bend-La Pine School District, which
offers a diploma track and GED preparation and testing. They work to increase grade level and re-engage students in the learning process.”
J5: J5 Parole and Probation Revocation (J5) is a short-term Behavior Rehabilitation Services (BRS), level 5 diversion program providing youth with
an opportunity to stabilize their behaviors and return to their previous placement rather than furthering their involvement in the justice system. The
target population is the ages of 13-21. J5 is located in the same building that houses the Deschutes County Juvenile Detention Center and youth
receive 11 hours of BRS hours per week (including 2 hours of individual counseling/skill-building). Through a contract with Bend La Pine District, J5
has both a traditional classroom and a vocational/career classroom on site. Residents are not locked in their rooms and provided with weekly
opportunities for off unit activities.
(rev. 03/25/2021)
The Ranch: J Bar J reports, “The Boys Ranch is a long-term Behavioral Rehabilitation Services (BRS) level 4 facility with 28 beds for young men
between the ages of 13-19. Youth receive 11 hours BRS services each week, (including 2 hours of individual counseling/skill-building) and attend
on campus school, which is part of the Bend La Pine School District. Youth have the opportunity to attend public school if the family, youth, JPPO,
school district, and treatment team agree that the youth’s individual plan supports this option. Weekly opportunities for offsite activities are provided
to all youth an may include: indoor soccer, indoor or outdoor basketball, gym use, and day hiking in the area. The Apartment is a BRS level 3
program with three beds for adjudicated youth that are developing independent living skills and receiving support through six hours of service per
week. Youth have graduated from high school or have a GED and are working in the community or pursuing higher education. The Apartment can
house youth age 17 and a half or older.”
Program type and services:
J5: Residential - Behavior Rehabilitation Services (BRS) 5 –
J5 services include individual counseling, group counseling, individual skills training, and group skills training. Offense specific treatment is also
available as well as education, including special education services and vocational training. In order to work effectively with clients, staff are trained
in trauma informed care, motivational interviewing and brain development. Each client is assessed upon arrival, and a comprehensive treatment
plan developed within the first thirty days. This plan is guided by the youth, JPPO, standardized assessments, the J5 case manager and the youth’s
family. J5 utilizes multiple best practices curriculums. Medical, dental, eye care and outpatient mental health services are provided through
community partners and are available to youth.
The Ranch: Residential - Behavior Rehabilitation Services (BRS) 4 and 3
Services include individual counseling, group counseling, individual skills training, and group skills training. Offense specific treatment is also
available as well as education, including special education services and vocational training.
Capacity and Age Range:
J5: Capacity 24, ages 13-20
The Ranch: Capacity 30, ages 13-20
Funding sources:
J5: Oregon Youth Authority (OYA), USDA
The Ranch: Oregon Youth Authority (OYA), USDA
2
Contracts and sources for referrals:
J5: Oregon Youth Authority (OYA)
The Ranch: Oregon Youth Authority (OYA)
Average length of stay:
J5: 60+ days
The Ranch: 9 months
Average daily population served:
J5: 16 youth
The Ranch: 21 youth at Ranch, 3 youth at Apartment
Number of children served annually:
J5: 125 youth
The Ranch: 67 youth at Ranch, 7 at the Apartment
Use of seclusion or restraint:
J5: N/A (J5 has broken up fights between youth and intervened by separating the youth to keep them safe.)
The Ranch: N/A
Interviews, Observations:
J5: I met with two youth at J5. On a scale from 0-10 (0=worst program and 10=best program) they reported J5 to be a 10 and an 8. Both youths
reported feeling safe in the program and the food to be “great” and “regular” and they reported food to be healthy and snacks are provided. One
youth spent time talking about learning not wanting to be in a gang and breaking the cycle of gang life and expectations. The other youth discussed
learning coping skills and peer relationships and working on drug and alcohol. Credit recovery program was reported to be good. The other youth
reported, “school is pretty good and is structured”. Youth reported having daily phone calls which are helpful. Activities on site include radio, cards,
watch tv, play basketball, four squares, and kickball. Youth reported, “staff treat me well, acknowledge you when you do good, and I feel I can talk
to most of them.”
3
During the tour the outside recreation area was seen to have had necessary improvements completed. Program was watering the freshly laid sod
that will allow for outside recreation.
The Ranch: I met with two youth at The Ranch. On a scale from 0-10 (0=worst program and 10=best program) they reported The Ranch to be a 7
and 5 on that scale. One youth reported that he has not been used to a mixed population regarding crime offense types. This youth reports that at
times other youth will make jokes regarding his physical abilities. He has reported these to staff. Other youth reported feeling safe. Both youths
reported food to be, “alright” and they receive enough to eat. Outings included hiking, museums, lakes, and parks. On site recreation included
basketball and weight room. One youth spoke highly of their DBT group and learning skills to help with when angry or upset. The other youth
reported they would like more groups. Both youths reported that staff are respectful and if they could change any thing it would be not to have staff
turnover. Youth reported this has led to inconsistent communication between staff.
During the tour of The Ranch, I observed the vocational centers new hands-on training certificate modules for activities such as plumbing, electrical,
framing, sheet rock, and tiling.
Program Strengths: JBARJ reports, “Accredited with the Council on Accreditation, as well as Cognia Accreditation for our Education systems
(schools). Leadership and Board have 10 plus years longevity. Use Evidenced Based Cognitive Behavioral treatment. Over thirty years of service
to the community, program started in 1968, the administration and treatment philosophy has been in place since 1989. Involvement in the
community and respond to community needs to continue to develop programs. Parent agency has oversight of smaller programs, thus making
insurance, fiscal oversight, marketing, human relations, and development attainable for small programs. Annual fund raiser brings financial support
in the from the region. Staff encouraged to join boards, and network with local, state, and federal agencies to continue bringing in best practices
and staying on top of new treatments, rules, and regulations.”
Program Challenges: JBARJ reports, “Staffing, turnover, and workforce stability. Funders pay rate doesn’t always keep up for what we need to
pay employees to keep them. Keeping up with new rules and regulations that hare expected but not funded. Federal and state rules are
consistently in flux (Covid mask policy, vaccination policy, etc.) while we are just trying to run treatment programs for youth. New state laws and
rules that don’t necessarily help our youth but increase out workload.”
Changes that have occurred in the last 2 years: JBARJ reports, “High staff turnover. Unfunded mandates that increase workload on an already
depleted existing workforce. New law in Oregon that now can charge staff for stepping between two youth to stop a fight which in now considered a
“restraint” and staff could potentially be charged with “wrongful restraint”. This is ironic as we currently are engaged in a lawsuit against our agency,
for “failing” to intervene to protect a student that was getting hit by another student. If we fail to intervene, we face lawsuits, fi we intervene we face
lawsuits, or an already depleted workforce being charged with “wrongful restraint”. We find this is increasingly the case, whereby federal agencies,
state agencies, and the legislature, make rules in silos, without looking at the global picture. This is making it incredibly difficult to run programs to
help youth.”
4
Lawsuits:
J5: N/A
The Ranch: N/A
Grievances and complaints filed in the last two years: JBARJ reports, “No”.
Corrective Actions and Timeframes: Please submit the following to verify compliance.
Within 45 days of receipt of this report JBARJ Youth Programs must submit a letter of verification indicating the agency is in compliance with the
specific rules cited above and describing how compliance will be maintained going forward. Along with the letter of verification, the agency must
submit any and all specific documentation requested in the body of this report. The letter of verification and any additional requested documents can
be emailed directly to Ed Wyller edward.wyller@dhsoha.state.or.us or sent by regular mail to the following address:
Due to Covid-19 pandemic and working remotely the preferred method is to send directly to Ed Wyller at his email address.
Department of Human Services, Children’s Care Licensing Program
Attn: Ed Wyller
201 High St SE, Suite 500
Salem, OR 97301
Exceptions: Exception on file for OAR 413-215-0131 relating to window egress at J5
Changes in License: N/A
Summary of Review
Program and Services Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0011(2) Completed
Program and services are in scope of license x
Governance of the Agency Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0021 Completed
(1)(a) Minimum of 5 board members x
(2)(f) Formally evaluate the exec. Director’s x
performance annually
(2)(g) Approves annual budget x
5
(2)(h) Obtain and review an annual x
independent financial review or audit of
financial records.
(2)(k) Written quality improvement program x
(2)(l) Meeting minutes x
Executive Director or Program Director Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0021 Completed
(3)(a) knowledge of requirements for x
providing care and treatment appropriate to
programs
(3)(g) Approval from BCU x
Discipline, Behavior Management, and Corrective Action
Yes No N/A Corrective Actions/Comments
Suicide Prevention 413-215-0076 Completed
(3) Agency uses appropriate and positive
methods of behavior management and
x
nationally recognized non-violent crisis
intervention
(3)(b)(C) Agency does not use chemical and
mechanical restraint (excluding medically x
necessary devices/prescriptions)
(3)(c) Agency uses appropriate time-out
rooms (adequate space, heat, light and
ventilation and is not capable of locking) and x
documents use in child’s record when
applicable
(3)(e) Agency uses seclusion
x
appropriately/consistent with policy
(4) Agency has adequate plan in place to
x
respond to suicidal behavior/warning signs
Contractors (if applicable) Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0061(6) Completed
(a) Agency ensures the contractor meets the
requirements of this rule and Chapter 413 x
division 215
(b)(B) Contract includes the following:
(i) Services provided
(ii) Contractor fees
(iii) Disclosure of information from contractor
to agency
(iv) Lines of authority x
(v) Adherence to rules, including background
check
(vi) Any liability of the agency for acts of the
contractor, rights of indemnity and limitations
on liability
6
Supplemental Information Provided by Corrective Action
Yes No N/A Corrective Actions/Comments
CCA Completed
Documents as indicated on the form titled
x
“Renewal Licensing Required Documents”
Documents as indicated on form titled
“Required Financial Documents and x
Information”
All required policies and procedures as
x
identified in the “Umbrella Rules”
All required policies and procedures as
x
identified in “Agency Type Specific Rules”
Physical Plant Corrective Action
Yes No N/A Corrective Actions/Comments
Completed
413-215-0046(3)(a) Foster Rights Posted (if x
children in DHS custody)
413-215-0051(1) Sufficient safe space, x
equipment, and office equipment
413-215-0091(12) License is posted in x
common area at each facility
413-215-0001(5)(d), 0516(4(a)(I) & 0521(1) x
Adequate furnishings and personal items
413-215-0511(2)(a) &(c) Buildings are x
smoke free, clean and in good repair
413-215-0511(2)(d) Rooms are free of x
harmful drafts, odors, and excessive noise
413-215-0511(2)(e) Rooms are adequate in x
size and arrangement
413-215-0511(2)(f) System provides a x
continuous supply of hot and cold water to
taps located throughout the facility
413-215-0511(2)(h) Building is well x
ventilated and room temperature is within a
normal comfort range
413-215-0516(1) All parts of the facility x
ensure the safety of children
Room and Space Requirements Corrective Action
Yes No N/A Corrective Actions/Comments
Bedrooms 413-215-0516(3) Completed
(a) Adequate furnishings and personal items x
(b) Separate from rooms used for dining, x
living, laundry, kitchen, and storage
(c) Outside room with window allowing x x
egress from building  (N/A) J5 has an exception on file regarding bedroom
(d) Ceiling at least 90 inches x window egress.
(e) Minimum 60 SF per bed x
7
(f) No more than 25 if dorm style x
(g) Permanently wired fixtures x
(h) Window covering x x  (N/A) J5 has detention style windows
(i) Beds are 3 feet apart and maintained to x
ensure safety
Room and Space Requirements Corrective Action
Yes No N/A Corrective Actions/Comments
Bathrooms 413-215-0516(4) Completed
(a)(A)&(B) 1:8 ratio for toilets and sinks x
(a)(D) Hot and cold running water, soap, and x
approved hand drying options
(a)(E) 1:10 ratio for shower or bathtub x
(a)(E) Individual privacy x
(a)(F) Window covering x
(a)(G) Permanently wired fixtures x
(a)(H) Adequate ventilation x
(b)&(c) Wooden racks on floors are x
prohibited and impervious shower mats are
disinfected & dried daily
Room and Space Requirements Corrective Action
Yes No N/A Corrective Actions/Comments
Kitchen 413-215-0516(6) Completed
(a) Used exclusively for storage, food x
preparation, dish washing and activities
related to eating
(b) Walls, floors are easily cleanable x
(c) Equipment and utensils are easily x
cleanable, durable, nontoxic, and kept clean
(e) Equipment is easy to clean beneath, x
between and behind
Room and Space Requirements Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0516 Completed
(2) There is a separate living room or lounge x
area – 15 SF minimum per child
(5) There is a separate dining room with x
capacity for ½ of children in care and 15 SF
per child in care
(7) Laundry is separate from living areas, x
kitchen and dining
(8) Separate storage areas are provided for x
food, kitchen supplies, utensils, clean linens,
soiled linens and clothing, cleaning supplies
and equip, poisons, chemicals, outdoor
recreational and maintenance equipment
(9) Outdoor activity area is protected from x
vehicles and other hazards and of a size and
8
availability appropriate to the age and needs
of children in care
(11) & 413-215-0076(3)(c)(C)Time out rooms x
have adequate space, heat, light and
ventilation and is not capable of locking
Furnishings and Personal Items Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0521 Completed
(1) There is a bed with frame, clean mattress x
and pillow and personal storage (dresser,
closet)
(2) Linens are in good repair. There is a x
waterproof mattress cover or mattress.
Linens are appropriate and towels and
washcloths are provided
(3) Bedding is changed weekly or when x
soiled
(4)&(5) Personal hygiene supplies and x
appropriate clothing are provided
Food Services Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0536(1)&(2) Completed
(1)(a) Meals are arranged daily, consistent x
with normal mealtimes that occur during the
hours of operation
(1)(b) Menus are prepared in advance in x
accordance with USDA guidelines, provide a
variety of foods and are adjusted for
seasonal changes.
(1)(b) Menus are kept for at least 6 months x
(1)(c) Drinking water is freely available x
(2)(a) Food is stored, prepared & served in a x
sanitary manner
(2)(c) & (d) Food products are obtained from x
commercial suppliers (exception of fruits &
vegetables), unpasteurized juice is
prohibited, and only Grade A pasteurized
and fortified milk in appropriate container.
Safety Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0541 Completed
(2)(a) Written emergency plan x
(2)(b) Telephone numbers for local police x
and fire are posted near all telephones
(2)(c) Operative flashlights sufficient in x
number are readily available to staff
9
(3)(a) Evacuation drill occurs monthly under x
varying conditions, is retained 2 yrs and
contains;
(A) identify of person conducting drill
(B) date & time
(C) notification method
(D) staff participating
(E) # of children & staff evacuated
(F) special conditions simulated
(G) problems encountered
(H) time to complete
Safety – Transportation Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0541 Completed
(5)(b) Vehicle has insurance policy, is smoke x  J5 missing up to date car insurance policy
free, safe operating condition, and has first
aid kit and fire extinguisher 2-A:10-BC
Medication Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0551 Completed
(3)&(7)(e) Medications have a prescription x
and are stored in the original container with
prescription label
(4)&(5) Herbal supplements and remedies, x
medical treatments, special diets, physical
therapy, physical aides or limitations have a
written order signed by a physician or
qualified medical professional.
(7)(c) Medications are inaccessible to x
children
(8) Medications are disposed in accordance x
with state and federal law
(9) Written record of the disposal of x
medications is maintained and includes:
(a) description and amount
(b) name
(c) reason
(d) method
(e) staff & witness signature
(10) Written record of the administration of x
medication includes:
(a) name
(b) description
(c) dates and times
(d) missed doses
(e) medication disposed
(f) method of administration
10
(g) ID of person administering
(h) possible adverse reactions
(i) medication taken outside facility
Extracurricular, Enrichment, Cultural &
Corrective Action
Social Activities Yes No N/A Corrective Actions/Comments
Completed
413-215-0554
(2) Children have ongoing opportunities to x
participate in at least one age-appropriate or
developmentally appropriate activity
Minimum Staffing Requirements Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0561 Completed
(1)&(2) Supervision is adequate for the type x
of program, location, age and type of
children, ability of supervisor to respond,
electronic back-up systems.
Minimum ratios are maintained:
Under 30 months of age: 1:4
30 months to ˃ 6 yrs or non-ambulatory: 1:6
Ages 6 and older: 1:7
Overnight (staff awake)
1:10
(4)(a) When one staff on duty, there is x
additional staff immediately available with
max response time of 30 minutes
(5) There is at least one on-site employee x
authorized to apply the reasonable and
prudent parent standard
Separation of Residents Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0566 Completed
(1) Children are in separate bedrooms than x
adults, unless parent and child, or there is
written approval from guardian/parent and
licensing coordinator
(2) There is adequate supervision of children x
if both males and females are served by the
program
Personnel Files Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0061 Completed
11
Staff Name/Position
(3)(g) Date of Hire
(3)(a) record of education, training and
x
previous employment
(1)(b) & (3)(b) reference checks completed
x
and documented
(1)(a) & (3)(c) Background check completed
x
and documented
(3)(d) Annual performance evaluations x
(3)(f) Record of personnel actions x
(3)(g) Termination date, reason for
x
termination
(3)(h) Current job description (1)(c)
Employee meets minimum qualifications x
stated in current job description
New Employee Orientation – Umbrella
Corrective Action
Requirements (30 days) Yes No N/A Corrective Actions/Comments
Completed
413-215-0061(4)
(a) Agency policies and procedures x
(b) Ethical and professional guidelines x
(c) Organizational lines of authority x
(d) Attributes of population served x
(e) & (5)(a) to (c) Mandatory reporting that
includes:
(a) legal definition of child abuse ORS
419B.005, Oregon Laws 2016, chapter 106,
x
section 36
(b) legal responsibility to immediately report
(c) legal responsibility to report is personal to
the employee
(f) Privacy laws x
(g) Emergency procedures x
New Employee Orientation – Residential
Corrective Action
(30 days) Yes No N/A Corrective Actions/Comments
Completed
413-215-0556
(1)(a) Discipline and behavior management
including de-escalation, crisis prevention,
positive behavior management, and x
disciplinary techniques that are non-punitive
in nature
12
(1)(b) Restraint and seclusion (if applicable) x
Ongoing Training Corrective Action
Yes No N/A Corrective Actions/Comments
Completed
413-215-0536(2)(b) Employees who handle x
food served to children have a valid food
handler’s card
413-215-0541(5)(a) Employees transporting
children have: current driver’s license,
insurance, trained in emergency procedures x
and behavior management, and training for
15+ passenger vans if applicable)
413-215-0556(2)(a) Environmental
x
emergencies
413-215-0556(2)(b) Universal Precautions x
413-215-0556(2)(c) Discipline and Behavior
x
Management
413-215-0556(3) Staff providing direct care
must maintain current CPR/First Aid x
certification
413-215-0556(4) Designated staff authorized
to apply reasonable and prudent parent
x
standard are trained in application of the
standard
413-215-0061(5) Mandatory reporting
(annually) that includes:
(a) legal definition of child abuse ORS
419B.005, Oregon Laws 2016, chapter 106,
x
section 36
(b) legal responsibility to immediately report
(c) legal responsibility to report is personal to
the employee
Comments:
13
Children’s Records Corrective Action
Yes No N/A Corrective Actions/Comments
Completed
Health Services
413-215-0546
(2) Medical history obtained within 30 days
(significant findings, current immunizations,
history of surgical procedures-health issues- x
injuries, allergies, dental, vision, hearing,
behavioral health, and physician orders)
(2)(e) Documentation of age appropriate
instruction – pregnancy prevention, nutrition,
prevention of HIV & AIDS, and prevention x
and treatment of sexually transmitted
disease
(4)(a) to (f) Medical exams (3 in first year of
life, 2,4,6,9,14) x
Consents Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0576(1) Completed
(a) Provide routine and emergency medical
x
care
(b) Use the discipline and behavior
x
management system
(c) Use restraint or seclusion (if applicable).
Must specify the reasons for the intervention x
and how staff are trained and supervised
 J5 and Ranch missing consents to allow access as
(d) Restrict contact with persons outside of defined in413-215-0091 & 0101.
x
the agency
(e) Allow access as defined in 413-215-0091
x
& 0101
(f) Impose a dress code x
(g) Apply the reasonable and prudent parent
x
standard
Disclosures
Corrective Action
413-215-0576(2) Parent/guardian has Yes No N/A Corrective Actions/Comments
Completed
acknowledged in writing:
14
(a) Information regarding personal or room
searches and protocols for confiscation of x
contraband
(b) Statement of Rights of Children and
x
Parents/Guardians
(c) Any policies and procedures upon
x
request
Authorizations Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0576(3) Completed
(a) Disclose or exchange information with
x
others
(b) Child specific visitors x
(c) Visitation resources are pre-approved x
(d) Activity specific authorizations are pre-
approved to allow children to participate in
potentially hazardous activities, including but x
not limited to using motorized yard
equipment, swimming, and horseback riding.
Information about Children in Care
Corrective Action
413-215-0581(1) Summary sheet contains Yes No N/A Corrective Actions/Comments
Completed
the following:
(a)The name, gender, date of birth, religious
x
preference, and previous address
(b) Name and location of previous and
x
current school
(c) Date of admission x
(d) Legal custody x
(e) The name, address, and telephone
number of:
(A) The child in care's parents.
(B) The child in care's legal guardian, if
different than the parents, and a copy of
x
the document that provides for his or her
authority over the child in care.
(C) Other persons significant to child
(D) Other professionals to be involved in
service planning (if applicable)
Service Planning Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0581(2) Completed
(b) Intake document is completed the date
child accepted into care (emergency x
placement 48 hours)
15
(d) Assessment is completed within 30 days
and contains relevant historical info., current
behavioral observations, identified need for x
services, and how agency will provide
services
(e) (A)&(B) Service plan within 60 days
(parent, guardian and child actively
involved). Describes how child’s issues will x
be addressed, anticipated outcomes and
reviewed by child and guardian/parent.
(e)(C)&(D) Service plan is reviewed quarterly
and revised when information indicates other x
services should be provided
Case Management Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0581(3) Completed
(a) Services are documented, progress
x
toward achieving goals is tracked
(b)-(d) discharge planning and instructions x
(f) Incident Reports x
Financial Records Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0581(4) Completed
Records contain date, amount, source,
x
purpose, signatures
Personal Possessions Records Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0581(5) Completed
Individual written inventory of all personal
possessions is maintained and updated as x
needed
Records and Documentation Corrective Action
Yes No N/A Corrective Actions/Comments
413-215-0071 Completed
(1) Stored safely x
(2) Permanent, legible, dated, and signed x
(3)&(4) Uniform in organization, readily
identifiable and accessible, current, and
x
complete, containing all required info. No
eraser tape or white out.
(7) Permanent registry for each child
includes:
Name x
Gender
Birth date
16
Names, addresses of parents or guardians
Dates of admission
Placement upon discharge
Comments:
Additional Findings Related to SB 710:
413-215-0077 (8)(e): Update Policy regarding restraints and seclusion
413-215-0077 (11)(e): Each child agency shall provide notice regarding how to access the quarterly reports to the parents or guardians of children in care in
the program. The child caring agency shall provide the notice upon the child in care’s admission and at least two times each year thereafter.
413-215-0078 (1) Each child in care receiving services from a child caring agency must be given the following:
(a) Instruction regarding how a child in care may report suspected inappropriate use of restraint or seclusion.
(b) Assurance that the child in care will not experience retaliation for reporting suspected inappropriate uses of restraint or involuntary seclusion.
(c) The telephone number for the toll-free child abuse hotline described in ORS 417.805 and the telephone numbers and electronic mail addresses for the
program’s licensing agency, the child in care’s caseworker, and attorney, the child in care’s court appointed special advocate and Disability Rights
Oregon.
Licensing Coordinator’s Signature: ________________________ Date: _7_-_2_5_-2_0__2_2_ _________
Manager Review: ______________________________________ Date: _7_-_2_2_-2__0_2_2_ ________
17

report_type: License Renewals

facility_type: Residential Care

licensee: JBARJ Youth Programs Date of site visit: 7/05/2022 - 7/7/2022

program_description:
J BAR J Youth Services promotes innovative options for at-risk youth and families toward self-sufficiency and personal
responsibilities. J BAR J Youth services is a 501c non-profit corporation founded in 1968 and is currently the largest provider of services to youth
and families in Central Oregon.
JBARJ website reports the following, "JBARJ Boys Ranch and J5 - Facilitating Positive Change for Youth: A residential treatment program for
adjudicated teen boys, providing an opportunity to restructure thinking, succeed academically, and grow in responsibility. J5 offers short-term
stabilization, assisting boys on parole or probation to move to lesser level of support by teaching intervention and de-escalation skills. Both are
served through the JBARJ Learning Center, an on-site, private alternative school program contracted with the Bend-La Pine School District, which
offers a diploma track and GED preparation and testing. They work to increase grade level and re-engage students in the learning process."
J5: J5 Parole and Probation Revocation (J5) is a short-term Behavior Rehabilitation Services (BRS), level 5 diversion program providing youth with
an opportunity to stabilize their behaviors and return to their previous placement rather than furthering their involvement in the justice system. The
target population is the ages of 13-21. J5 is located in the same building that houses the Deschutes County Juvenile Detention Center and youth
receive 11 hours of BRS hours per week (including 2 hours of individual counseling/skill-building). Through a contract with Bend La Pine District, J5
has both a traditional classroom and a vocational/career classroom on site. Residents are not locked in their rooms and provided with weekly
opportunities for off unit activities.

The Ranch: J Bar J reports, "The Boys Ranch is a long-term Behavioral Rehabilitation Services (BRS) level 4 facility with 28 beds for young men
between the ages of 13-19. Youth receive 11 hours BRS services each week, (including 2 hours of individual counseling/skill-building) and attend
on campus school, which is part of the Bend La Pine School District. Youth have the opportunity to attend public school if the family, youth, JPPO,
school district, and treatment team agree that the youth's individual plan supports this option. Weekly opportunities for offsite activities are provided
to all youth an may include: indoor soccer, indoor or outdoor basketball, gym use, and day hiking in the area. The Apartment is a BRS level 3
program with three beds for adjudicated youth that are developing independent living skills and receiving support through six hours of service per
week. Youth have graduated from high school or have a GED and are working in the community or pursuing higher education. The Apartment can
house youth age 17 and a half or older."

program_services:
J5: Residential - Behavior Rehabilitation Services (BRS) 5 -
J5 services include individual counseling, group counseling, individual skills training, and group skills training. Offense specific treatment is also
available as well as education, including special education services and vocational training. In order to work effectively with clients, staff are trained
in trauma informed care, motivational interviewing and brain development. Each client is assessed upon arrival, and a comprehensive treatment
plan developed within the first thirty days. This plan is guided by the youth, JPPO, standardized assessments, the J5 case manager and the youth's
family. J5 utilizes multiple best practices curriculums. Medical, dental, eye care and outpatient mental health services are provided through
community partners and are available to youth.
The Ranch: Residential - Behavior Rehabilitation Services (BRS) 4 and 3
Services include individual counseling, group counseling, individual skills training, and group skills training. Offense specific treatment is also
available as well as education, including special education services and vocational training.

average_length_of_stay: J5: 60+ days The Ranch: 9 months

interviews_observations:
J5: I met with two youth at J5. On a scale from 0-10 (0=worst program and 10=best program) they reported J5 to be a 10 and an 8. Both youths
reported feeling safe in the program and the food to be "great" and "regular" and they reported food to be healthy and snacks are provided. One
youth spent time talking about learning not wanting to be in a gang and breaking the cycle of gang life and expectations. The other youth discussed
learning coping skills and peer relationships and working on drug and alcohol. Credit recovery program was reported to be good. The other youth
reported, "school is pretty good and is structured". Youth reported having daily phone calls which are helpful. Activities on site include radio, cards,
watch tv, play basketball, four squares, and kickball. Youth reported, "staff treat me well, acknowledge you when you do good, and I feel I can talk
to most of them."
3
During the tour the outside recreation area was seen to have had necessary improvements completed. Program was watering the freshly laid sod
that will allow for outside recreation.
The Ranch: I met with two youth at The Ranch. On a scale from 0-10 (0=worst program and 10=best program) they reported The Ranch to be a 7
and 5 on that scale. One youth reported that he has not been used to a mixed population regarding crime offense types. This youth reports that at
times other youth will make jokes regarding his physical abilities. He has reported these to staff. Other youth reported feeling safe. Both youths
reported food to be, "alright" and they receive enough to eat. Outings included hiking, museums, lakes, and parks. On site recreation included
basketball and weight room. One youth spoke highly of their DBT group and learning skills to help with when angry or upset. The other youth
reported they would like more groups. Both youths reported that staff are respectful and if they could change any thing it would be not to have staff
turnover. Youth reported this has led to inconsistent communication between staff.
During the tour of The Ranch, I observed the vocational centers new hands-on training certificate modules for activities such as plumbing, electrical,
framing, sheet rock, and tiling.

program_strengths:
JBARJ reports, "Accredited with the Council on Accreditation, as well as Cognia Accreditation for our Education systems
(schools). Leadership and Board have 10 plus years longevity. Use Evidenced Based Cognitive Behavioral treatment. Over thirty years of service
to the community, program started in 1968, the administration and treatment philosophy has been in place since 1989. Involvement in the
community and respond to community needs to continue to develop programs. Parent agency has oversight of smaller programs, thus making
insurance, fiscal oversight, marketing, human relations, and development attainable for small programs. Annual fund raiser brings financial support
in the from the region. Staff encouraged to join boards, and network with local, state, and federal agencies to continue bringing in best practices
and staying on top of new treatments, rules, and regulations."

program_challenges:
JBARJ reports, "Staffing, turnover, and workforce stability. Funders pay rate doesn't always keep up for what we need to
pay employees to keep them. Keeping up with new rules and regulations that hare expected but not funded. Federal and state rules are
consistently in flux (Covid mask policy, vaccination policy, etc.) while we are just trying to run treatment programs for youth. New state laws and
rules that don't necessarily help our youth but increase out workload."

changes_in_last_two_years:
JBARJ reports, "High staff turnover. Unfunded mandates that increase workload on an already
depleted existing workforce. New law in Oregon that now can charge staff for stepping between two youth to stop a fight which in now considered a
"restraint" and staff could potentially be charged with "wrongful restraint". This is ironic as we currently are engaged in a lawsuit against our agency,
for "failing" to intervene to protect a student that was getting hit by another student. If we fail to intervene, we face lawsuits, fi we intervene we face

lawsuits:
J5: N/A
The Ranch: N/A

grievances_and_complaints: JBARJ reports, "No".

excerpt:
(5)(b) Vehicle has insurance policy, is smoke
free, safe operating condition, and has first
aid kit and fire extinguisher 2-A:10-BC  J5 missing up to date car insurance policy  J5 and Ranch missing consents to allow access as
defined in413-215-0091 & 0101.

excerpt:
(e) Allow access as defined in 413-215-0091
& 0101