summary: Unannounced - 10 findings

raw_content:
Licensed Child Caring Agency Unannounced Site Visit Report
Licensee: JBARJ Youth Services
Executive Director: Stephanie Alvstad
Board Chairperson: Jeanette McKenzie
Programs: J5, The Ranch
Date of Unannounced: November 1st, 2022 and November 2nd, 2022
Licensing Coordinator: Ed Wyller
Other Regulatory or Accrediting Agencies: Oregon Youth Authority (OYA) and Council of Accreditation (COA)
Purpose: Per OAR 413-215-0101 (1) (b) Children’s Care Licensing is required to perform at least one unannounced site visit a year where children
in care reside.
Previous Findings Repeat Comments
Findings
Further Action
Needed
Safety – Transportation 413-215-0541 Yes☐ No Both J5 and The Ranch had proof of vehicle insurance through July 1st, 2023.
(5)(b) Vehicle has insurance policy, is smoke
free, safe operating condition, and has first aid
kit and fire extinguisher 2-A:10-BC
J5 missing up to date car insurance policy
Consents 413-215-0576(1) Yes No☐ Repeated Finding: Both J5 and The Ranch youth charts were missing the consents to
allow access as defined in 413-215-0091 and 0101.
(e) Allow access as defined in 413-215-0091
& 0101
J5 and Ranch missing consents to allow
access as defined in 413-215-0091 & 0101.
1
(rev. 200115)
Additional Findings Related to Yes No☐ JBARJ Agency has updated policy regarding restraints and seclusion, and this is no longer
a finding for J5 or The Ranch.
SB 710:
Repeated Finding: J5 and The Ranch youth files did not have documentation indicating
413-215-0077 (8)(e): Update Policy regarding that the information required by 413-215-0077 (11) (e) was provided at the time of
restraints and seclusion admissions. JBARJ Agency has developed the required forms however they have not
been implemented in the residential programs.
413-215-0077 (11)(e): Each child agency
shall provide notice regarding how to access
the quarterly reports to the parents or
guardians of children in care in the program.
The child caring agency shall provide the
notice upon the child in care’s admission and
at least two times each year thereafter.
Additional Findings Related to Yes No☐
SB 710:
Repeated Finding: J5 and The Ranch youth files did not have documentation of the
413-215-0078 (1) Each child in care receiving information described in by 413-215-0078 (1) having been provided to children in care.
services from a child caring agency must be JBARJ Agency has developed the required forms however they have not been
given the following: implemented in the residential programs. Note I observed the OYA letter “Youth Safety
(a) Instruction regarding how a child in Guide” posted in J5 for youth to read regarding their rights.
care may report suspected
inappropriate use of restraint or
seclusion.
(b) Assurance that the child in care will
not experience retaliation for reporting
suspected inappropriate uses of
restraint or involuntary seclusion.
(c) The telephone number for the toll-free
child abuse hotline described in ORS
417.805 and the telephone numbers
and electronic mail addresses for the
program’s licensing agency, the child
in care’s caseworker, and attorney,
the child in care’s court appointed
special advocate and Disability Rights
Oregon.
(rev. 07/21/2022)
New Findings from Site Visit Comments
N/A Good work!
Interview Summary
J5:I interviewed two youth separately in an open pod dayroom away from staff to ensure privacy. Youth were currently on-site in school during my time at J5.
Youth reported that they feel safe at J5. Youth reported as the following regarding J5 “welcoming, get our own privacy, everyone is nice, staff treat everyone
fairly, let everyone have an opportunity, and offer help”. On a scale from 0-10 (0=worst program in State, 10=best program in State), Youth ranked J5 as a 9,
and 9.5 on that scale. When asked what has been learned at J5, the following was reported: How to control anger and how to use money. Youth reported
participating in groups on Substance use/abuse and Positive peer interactions”. School was reported to be good, and one youth reported they are on their
way to attain their GED. Youth reported food to be good and that they get enough food to eat. Both reported Burger Fridays to be their favorite meal. One
noted they enjoy the fried egg on their burger. For fun youth reported playing basketball, playing dominos, cards, Xbox, and foosball. Youth also reported
playing cornhole and football on the new grass. One youth reported that J5 celebrated Halloween with snacks and candy.
The Ranch: I interviewed two youth separately in the Program Directors office in the vocational education building. The youth in the vocation/education
building were preparing for a small engine test that will be at the Central Oregon Community College (COCC) campus the next day. On a scale from 0-10
(0=worst program in State, 10=best program in the State) youth reported The Ranch to be an 8, and a 9. Food was reported to be “good”, “some is good, and
some is bad”. It was reported that every Sunday the youth purchase $15.00 worth of snacks. One youth reported that there are lots of opportunities at The
Ranch. This youth reported they are a graduate and attending COCC and they were able to work at the JBARJ horse show. Both youths reported being
involved in treatment groups and having learned skills since being at The Ranch. One youth spoke of learning to control their emotions and how to avoid
situations that often lead to being upset. Youth reported the following activities to do at The Ranch for recreational fun: On-stie basketball, going to indoor
basketball / soccer, watching tv, playing guitar, working out at weight room, and playing video games. For offsite trips youth reported the following: OMSI,
museums, bowling, going to movies, going to local lakes, and going to rock gym. When asked if they could improve the program, both youths were displeased
with the school physical education class and would prefer not to have to take it.
Observations
J5: When I arrived the J5 management team was conducting interviews for J5 positions. Both pods are now open. Currently there are 8 youth on one pod
and 6 youth on the other pod. Building was clean and organized and youth were actively engaged in school during my visit.
The Ranch: The vocational program continues to grow, allowing youth many opportunities. Five youth recently earned wildland fire certifications through
Wildland Firefighting School. Another youth is going to Fagan Beauty School. Youth can also learn small engine repair and participate in the
Paxton/Patterson building skill program, which gives youth hands-on building experience. Youth continue to partner with various community partners in
building tiny homes for community members in need of housing.
The Ranch continues to invest in facility improvement. Since last visit, the recreation room has new flooring and a new front door. The level 2 youth bathroom
was remodeled. There is a new window in dorm, and recent siding work has been completed. There is new flooring new and new kitchen. A grant will be
utilized to update flooring in the level 1 dorm in the future.
(rev. 07/21/2022)
Corrective Actions and Timeframes:
Please submit the following to verify compliance.
Within 45 days of receipt of this report JBARJ Youth Services must submit a letter of verification indicating the agency is in compliance with the
specific rules cited above and describing how compliance will be maintained going forward. Along with the letter of verification, the agency must
submit any and all specific documentation requested in the body of this report. The letter of verification and any additional requested documents can
be emailed directly to Ed Wyller Edward.Wyller@dhsoha.state.or.us
Licensing Coordinator’s Signature: ________________________ Date: _1_1_/_1_7_/2_0_2__2_ ________
Manager Review: ______________________________________ Date: _1_1_-_1_6_-_2_0_2_2_ _______
(rev. 07/21/2022)

licensee: JBARJ Youth Services

purpose:
Per OAR 413-215-0101 (1) (b) Children's Care Licensing is required to perform at least one unannounced site visit a year where children
in care reside.
Previous Findings Repeat Comments
Findings
Further Action
Needed
Safety - Transportation 413-215-0541 Yes[ ] No Both J5 and The Ranch had proof of vehicle insurance through July 1st, 2023.
(5)(b) Vehicle has insurance policy, is smoke
free, safe operating condition, and has first aid
kit and fire extinguisher 2-A:10-BC
J5 missing up to date car insurance policy
Consents 413-215-0576(1) Yes No[ ] Repeated Finding: Both J5 and The Ranch youth charts were missing the consents to
allow access as defined in 413-215-0091 and 0101.
(e) Allow access as defined in 413-215-0091
& 0101
J5 and Ranch missing consents to allow
access as defined in 413-215-0091 & 0101.
1

Additional Findings Related to Yes No[ ] JBARJ Agency has updated policy regarding restraints and seclusion, and this is no longer
a finding for J5 or The Ranch.
SB 710:
Repeated Finding: J5 and The Ranch youth files did not have documentation indicating
413-215-0077 (8)(e): Update Policy regarding that the information required by 413-215-0077 (11) (e) was provided at the time of
restraints and seclusion admissions. JBARJ Agency has developed the required forms however they have not
been implemented in the residential programs.
413-215-0077 (11)(e): Each child agency
shall provide notice regarding how to access
the quarterly reports to the parents or
guardians of children in care in the program.
The child caring agency shall provide the
notice upon the child in care's admission and
at least two times each year thereafter.
Additional Findings Related to Yes No[ ]
SB 710:
Repeated Finding: J5 and The Ranch youth files did not have documentation of the
413-215-0078 (1) Each child in care receiving information described in by 413-215-0078 (1) having been provided to children in care.
services from a child caring agency must be JBARJ Agency has developed the required forms however they have not been
given the following: implemented in the residential programs. Note I observed the OYA letter "Youth Safety
(a) Instruction regarding how a child in Guide" posted in J5 for youth to read regarding their rights.
care may report suspected
inappropriate use of restraint or
seclusion.
(b) Assurance that the child in care will
not experience retaliation for reporting
suspected inappropriate uses of
restraint or involuntary seclusion.
(c) The telephone number for the toll-free
child abuse hotline described in ORS
417.805 and the telephone numbers
and electronic mail addresses for the
program's licensing agency, the child
in care's caseworker, and attorney,
the child in care's court appointed
special advocate and Disability Rights
Oregon.

New Findings from Site Visit Comments
N/A Good work!
Interview Summary
J5:I interviewed two youth separately in an open pod dayroom away from staff to ensure privacy. Youth were currently on-site in school during my time at J5.
Youth reported that they feel safe at J5. Youth reported as the following regarding J5 "welcoming, get our own privacy, everyone is nice, staff treat everyone
fairly, let everyone have an opportunity, and offer help". On a scale from 0-10 (0=worst program in State, 10=best program in State), Youth ranked J5 as a 9,
and 9.5 on that scale. When asked what has been learned at J5, the following was reported: How to control anger and how to use money. Youth reported
participating in groups on Substance use/abuse and Positive peer interactions". School was reported to be good, and one youth reported they are on their
way to attain their GED. Youth reported food to be good and that they get enough food to eat. Both reported Burger Fridays to be their favorite meal. One
noted they enjoy the fried egg on their burger. For fun youth reported playing basketball, playing dominos, cards, Xbox, and foosball. Youth also reported
playing cornhole and football on the new grass. One youth reported that J5 celebrated Halloween with snacks and candy.
The Ranch: I interviewed two youth separately in the Program Directors office in the vocational education building. The youth in the vocation/education
building were preparing for a small engine test that will be at the Central Oregon Community College (COCC) campus the next day. On a scale from 0-10
(0=worst program in State, 10=best program in the State) youth reported The Ranch to be an 8, and a 9. Food was reported to be "good", "some is good, and
some is bad". It was reported that every Sunday the youth purchase $15.00 worth of snacks. One youth reported that there are lots of opportunities at The
Ranch. This youth reported they are a graduate and attending COCC and they were able to work at the JBARJ horse show. Both youths reported being
involved in treatment groups and having learned skills since being at The Ranch. One youth spoke of learning to control their emotions and how to avoid
situations that often lead to being upset. Youth reported the following activities to do at The Ranch for recreational fun: On-stie basketball, going to indoor
basketball / soccer, watching tv, playing guitar, working out at weight room, and playing video games. For offsite trips youth reported the following: OMSI,
museums, bowling, going to movies, going to local lakes, and going to rock gym. When asked if they could improve the program, both youths were displeased
with the school physical education class and would prefer not to have to take it.
Observations
J5: When I arrived the J5 management team was conducting interviews for J5 positions. Both pods are now open. Currently there are 8 youth on one pod
and 6 youth on the other pod. Building was clean and organized and youth were actively engaged in school during my visit.
The Ranch: The vocational program continues to grow, allowing youth many opportunities. Five youth recently earned wildland fire certifications through
Wildland Firefighting School. Another youth is going to Fagan Beauty School. Youth can also learn small engine repair and participate in the
Paxton/Patterson building skill program, which gives youth hands-on building experience. Youth continue to partner with various community partners in
building tiny homes for community members in need of housing.
The Ranch continues to invest in facility improvement. Since last visit, the recreation room has new flooring and a new front door. The level 2 youth bathroom
was remodeled. There is a new window in dorm, and recent siding work has been completed. There is new flooring new and new kitchen. A grant will be
utilized to update flooring in the level 1 dorm in the future.

new_findings: N/A Good work!

excerpt:
413-215-0078 (1) having been provided to children in care.
services from a child caring agency must be JBARJ Agency has developed the required forms however they have not been
given the following: implemented in the residential programs. Note I observed the OYA letter "Youth Safety
(a) Instruction regarding how a child in Guide" posted in J5 for youth to read regarding their rights.
care may report suspected
inappropriate use of restraint or
seclusion.
(b) Assurance that the child in care will
not experience retaliation for reporting
suspected inappropriate uses of
restraint or involuntary seclusion.
(c) The telephone number for the toll-free
child abuse hotline described in ORS
417.805 and the telephone numbers
and electronic mail addresses for the
program's licensing agency, the child
in care's caseworker, and attorney,
the child in care's court appointed
special advocate and Disability Rights
Oregon.
New Findings from Site Visit Comments
N/A Good work!
N/A Good work!


state: OR

facility_name: Boys Ranch

summary: Unannounced - 8 findings

raw_content:
Licensed Child Caring Agency Unannounced Site Visit Report
Residential Care
Licensee: JBARJ Youth Services - J5/ The Ranch
Executive Director: Stephanie Alvstad
Board Chairperson: Jeanette McKenzie
Date of Unannounced: June 12, 2023 and June 13th, 2023
Licensing Coordinator: Ed Wyller
Other Regulatory or Accrediting Agencies: Oregon Youth Authority (OYA) and Council of Accreditation (COA)
Purpose: Per OAR 419-400-0240 (1)(b) Children’s Care Licensing is required to perform at least one unannounced site visit a year where children
in care reside.
Previous Findings Repeat Comments
Unannounced Site Visit 11/01/2022 – Findings
11/02/2022 Further Action
Needed
Consents 413-215-0576(1) Yes☐ No  I verified that youth charts now have consents to allow access as defined in 413-
215-0091 and 0101 at J5 and The Ranch. (In Compliance)
(e) Allow access as defined in 413-215-0091
& 0101
J5 and Ranch missing consents to allow
access as defined in 413-215-0091 & 0101.
Repeated Finding: Both J5 and The Ranch
youth charts were missing the consents to
allow access as defined in 413-215-0091 and
0101.
Additional Findings Related to Yes☐ No  I verified that the developed SB 710 forms are being used in the youth charts at
both J5 and The Ranch. (In Compliance)
SB 710:
1 |P ag e
Form Rev. 01/23/2023
413-215-0077 (11)(e): Each child agency
shall provide notice regarding how to access
the quarterly reports to the parents or
guardians of children in care in the program.
The child caring agency shall provide the
notice upon the child in care’s admission and
at least two times each year thereafter.
Repeated Finding: J5 and The Ranch youth
files did not have documentation indicating
that the information required by 413-215-0077
(11) (e) was provided at the time of
admissions. JBARJ Agency has developed
the required forms however they have not
been implemented in the residential
programs.
Additional Findings Related to Yes☐ No  I verified that the developed SB 710 forms are being used in the youth charts at
both J5 and The Ranch. (In Compliance)
SB 710:
413-215-0078 (1) Each child in care receiving
services from a child caring agency must be
given the following:
(a) Instruction regarding how a child in
care may report suspected
inappropriate use of restraint or
seclusion.
(b) Assurance that the child in care will
not experience retaliation for reporting
suspected inappropriate uses of
restraint or involuntary seclusion.
(c) The telephone number for the toll-free
child abuse hotline described in ORS
417.805 and the telephone numbers
and electronic mail addresses for the
program’s licensing agency, the child
in care’s caseworker, and attorney,
the child in care’s court appointed
special advocate and Disability Rights
Oregon.
Repeated Finding: J5 and The Ranch youth
files did not have documentation of the
information described in by 413-215-0078 (1)
2 |P ag e
Form Rev. 01/23/2023
having been provided to children in care.
JBARJ Agency has developed the required
forms however they have not been
implemented in the residential programs.
Note I observed the OYA letter “Youth Safety
Guide” posted in J5 for youth to read
regarding their rights.
New Findings from Site Visit Comments
N/A No new findings, Great work!
Interview Summary
J5: I interviewed two youth separately in the empty pod adjacent to the classroom. Youth reported feeling safe at J5. On a scale from 0-10 (0=worst program
and 10=best program) youth reported J5 to be an 8 and an 8.5 on that scale. One youth reported, “feels supported” in reference to J5 staff. The other youth
reported “gets along with everyone, and staff are all good.” Food was described as good, and youth reported having snacks. Youth reported that program
has cakes for youth birthdays and pizza for program graduation for all. Youth reported that allergies to food are addressed, such as onions and lactose
allergies. For fun, youth reported playing video games, cards, reading, basketball, football, and working out. Youth reported going on outings on Fridays to
Dairy Queen. Youth also reported that case managers can take youth to Dutch Bros. Youth reported going to skills group daily except no groups on
Saturday. Youth reported leaning skills such as how to resolve conflict and how to forgive people. Youth reported having phone calls with family and both on
and off-site visits. One youth is hoping to soon to attain 2T level, which means a bigger bedroom, bigger mattress and a 2T basket that is filled weekly with
snacks such as: soda, chips, cookies, skittles, and other candies. When asked if given a magic wand to improve program, one youth reported not having the
program in housed a detention facility building, and the other youth reported more outings would be preferable.
I spoke with staff, teacher, and management. J5 has one of two pods currently opened at this time. J5 receives referrals from the Oregon Youth Authority
and has a wait list. A current barrier is not having enough trained staff to reopen the other pod that can hold up to 12 youth. Staff reported being happy with
the program and the work they do with youth.
The Ranch: I interviewed two youth independently by the outdoor full size basketball court (picnic tables). On a scale from 0-10 (0=worst program and
10=best program) one youth reported The Ranch to be a 5 and the other youth reported it to be a 7. When asked about those scores, the youth that stated a
7 reported no program is a 10. “10 is home”. The other youth reported a 5 and stated, “its not bad and it’s not good”. Youth reported feeling safe. School
was reported to be good. One youth reported that they have earned 13 high school credits and enjoys the Ingenuity school program. When asked what they
have learned at The Ranch, one youth reported they learned how to control their anger and the other youth reported they learned to “be a responsible person”.
Food was reported to be good. Youth reported enjoying playing basketball on site. Both enjoy the on-site recreation/weight room. Youth reported outings to
include mini-golf, hiking, walking, parks, movies, bike rides, and scenic drives. When asked if given a magic wand what would you change about The Ranch
to improve the program, one youth reported thy would make The Ranch less strict. The other youth would like to spend more time outside on the weekends.
3 |P ag e
Form Rev. 01/23/2023
Staff reported that they are fully staffed and receiving training. It was reported the vocational program continues to be a success, and the staff are gearing up
for the annual Horse Show. Many youths will be hired and will earn money for preparing for this event. Management reports staffing seems to have
stabilized.
Observations
J5: Has purchased new mattresses. Program has purchased a full-size arcade to have on each pod. J5 has purchased new washers. I observed that the
new sod had survived the winter and is looking good. Youth now have an outdoor field to play football and soccer on. J5 management showed me their
newly added tracking of youth skills. J5 utilizes ChangeCompanies curriculum and is using the computerized pre and post testing regarding skills attained
while in program. This has been helpful in assessing and marking progress for each youth. Program reports JPPO’s have been pleased about having this
information during case reviews.
I observed the youth in school during my visit in the classroom between the two pods. Interactions between J5 staff and youth was supportive and
encouraging. I found J5 to be clean and orderly. It was reported this Friday the youth were going off site for haircuts.
The Ranch: I observed most of the youth involved in the on-site school (vocational building and the on-site classrooms). A few youths were helping clean up
in the Kitchen. I found The Ranch to be clean and organized. I observed maintenance workers working on facility fencing and irrigation systems for the fields.
The Ranch has built new personal holding shelves in the dorm. Youth built these in their vocational program.
Corrective Actions and Timeframes:
All previous findings have been corrected and no new findings identified. Good work!
Licensing Coordinator’s Signature: ________________________ Date: _7_/0_5_/_2_0_2_3_ __________
Manager Review: ______________________________________ Date: _6_-_2_8_-2__0_2_3_ ________
4 | P a g e
Form Rev. 01/23/2023

agency_name: J Bar J Youth Services (JBJYS)

program_name: Boys Ranch

program_type: (RC) Residential Care Programs

report_type: Unannounced

view_code: RC

facility_type: Residential Care

licensee: JBARJ Youth Services - J5/ The Ranch

executive_director: Stephanie Alvstad

board_chairperson: Jeanette McKenzie

licensing_coordinator: Ed Wyller

purpose:
Per OAR 419-400-0240 (1)(b) Children's Care Licensing is required to perform at least one unannounced site visit a year where children
in care reside.
Previous Findings Repeat Comments
Unannounced Site Visit 11/01/2022 - Findings
11/02/2022 Further Action
Needed
Consents 413-215-0576(1) Yes[ ] No - I verified that youth charts now have consents to allow access as defined in 413-
215-0091 and 0101 at J5 and The Ranch. (In Compliance)
(e) Allow access as defined in 413-215-0091
& 0101
J5 and Ranch missing consents to allow
access as defined in 413-215-0091 & 0101.
Repeated Finding: Both J5 and The Ranch
youth charts were missing the consents to
allow access as defined in 413-215-0091 and
0101.
Additional Findings Related to Yes[ ] No - I verified that the developed SB 710 forms are being used in the youth charts at
both J5 and The Ranch. (In Compliance)
SB 710:

413-215-0077 (11)(e): Each child agency
shall provide notice regarding how to access
the quarterly reports to the parents or
guardians of children in care in the program.
The child caring agency shall provide the
notice upon the child in care's admission and
at least two times each year thereafter.
Repeated Finding: J5 and The Ranch youth
files did not have documentation indicating
that the information required by 413-215-0077
(11) (e) was provided at the time of
admissions. JBARJ Agency has developed
the required forms however they have not
been implemented in the residential
programs.
Additional Findings Related to Yes[ ] No - I verified that the developed SB 710 forms are being used in the youth charts at
both J5 and The Ranch. (In Compliance)
SB 710:
413-215-0078 (1) Each child in care receiving
services from a child caring agency must be
given the following:
(a) Instruction regarding how a child in
care may report suspected
inappropriate use of restraint or
seclusion.
(b) Assurance that the child in care will
not experience retaliation for reporting
suspected inappropriate uses of
restraint or involuntary seclusion.
(c) The telephone number for the toll-free
child abuse hotline described in ORS
417.805 and the telephone numbers
and electronic mail addresses for the
program's licensing agency, the child
in care's caseworker, and attorney,
the child in care's court appointed
special advocate and Disability Rights
Oregon.
Repeated Finding: J5 and The Ranch youth
files did not have documentation of the
information described in by 413-215-0078 (1)

having been provided to children in care.
JBARJ Agency has developed the required
forms however they have not been
implemented in the residential programs.
Note I observed the OYA letter "Youth Safety
Guide" posted in J5 for youth to read
regarding their rights.
New Findings from Site Visit Comments
N/A No new findings, Great work!
Interview Summary
J5: I interviewed two youth separately in the empty pod adjacent to the classroom. Youth reported feeling safe at J5. On a scale from 0-10 (0=worst program
and 10=best program) youth reported J5 to be an 8 and an 8.5 on that scale. One youth reported, "feels supported" in reference to J5 staff. The other youth
reported "gets along with everyone, and staff are all good." Food was described as good, and youth reported having snacks. Youth reported that program
has cakes for youth birthdays and pizza for program graduation for all. Youth reported that allergies to food are addressed, such as onions and lactose
allergies. For fun, youth reported playing video games, cards, reading, basketball, football, and working out. Youth reported going on outings on Fridays to
Dairy Queen. Youth also reported that case managers can take youth to Dutch Bros. Youth reported going to skills group daily except no groups on
Saturday. Youth reported leaning skills such as how to resolve conflict and how to forgive people. Youth reported having phone calls with family and both on
and off-site visits. One youth is hoping to soon to attain 2T level, which means a bigger bedroom, bigger mattress and a 2T basket that is filled weekly with
snacks such as: soda, chips, cookies, skittles, and other candies. When asked if given a magic wand to improve program, one youth reported not having the
program in housed a detention facility building, and the other youth reported more outings would be preferable.
I spoke with staff, teacher, and management. J5 has one of two pods currently opened at this time. J5 receives referrals from the Oregon Youth Authority
and has a wait list. A current barrier is not having enough trained staff to reopen the other pod that can hold up to 12 youth. Staff reported being happy with
the program and the work they do with youth.
The Ranch: I interviewed two youth independently by the outdoor full size basketball court (picnic tables). On a scale from 0-10 (0=worst program and
10=best program) one youth reported The Ranch to be a 5 and the other youth reported it to be a 7. When asked about those scores, the youth that stated a
7 reported no program is a 10. "10 is home". The other youth reported a 5 and stated, "its not bad and it's not good". Youth reported feeling safe. School
was reported to be good. One youth reported that they have earned 13 high school credits and enjoys the Ingenuity school program. When asked what they
have learned at The Ranch, one youth reported they learned how to control their anger and the other youth reported they learned to "be a responsible person".
Food was reported to be good. Youth reported enjoying playing basketball on site. Both enjoy the on-site recreation/weight room. Youth reported outings to
include mini-golf, hiking, walking, parks, movies, bike rides, and scenic drives. When asked if given a magic wand what would you change about The Ranch
to improve the program, one youth reported thy would make The Ranch less strict. The other youth would like to spend more time outside on the weekends.

Staff reported that they are fully staffed and receiving training. It was reported the vocational program continues to be a success, and the staff are gearing up
for the annual Horse Show. Many youths will be hired and will earn money for preparing for this event. Management reports staffing seems to have
stabilized.
Observations
J5: Has purchased new mattresses. Program has purchased a full-size arcade to have on each pod. J5 has purchased new washers. I observed that the
new sod had survived the winter and is looking good. Youth now have an outdoor field to play football and soccer on. J5 management showed me their
newly added tracking of youth skills. J5 utilizes ChangeCompanies curriculum and is using the computerized pre and post testing regarding skills attained
while in program. This has been helpful in assessing and marking progress for each youth. Program reports JPPO's have been pleased about having this
information during case reviews.
I observed the youth in school during my visit in the classroom between the two pods. Interactions between J5 staff and youth was supportive and
encouraging. I found J5 to be clean and orderly. It was reported this Friday the youth were going off site for haircuts.
The Ranch: I observed most of the youth involved in the on-site school (vocational building and the on-site classrooms). A few youths were helping clean up
in the Kitchen. I found The Ranch to be clean and organized. I observed maintenance workers working on facility fencing and irrigation systems for the fields.
The Ranch has built new personal holding shelves in the dorm. Youth built these in their vocational program.

new_findings: N/A No new findings, Great work!

excerpt:
413-215-0078 (1)
having been provided to children in care.
JBARJ Agency has developed the required
forms however they have not been
implemented in the residential programs.
Note I observed the OYA letter "Youth Safety
Guide" posted in J5 for youth to read
regarding their rights.
New Findings from Site Visit Comments
N/A No new findings, Great work!
N/A No new findings, Great work!


summary: License Renewals - 3 findings

raw_content:
Licensed Child Caring Agency Site Visit Report
Residential Care
Licensee: J Bar J Youth Programs – The Boys Ranch and J5 Date of site visit: June 10-11, 2024
Executive Director: Stephanie Alvstad Licensing Coordinator: Aubrey Kelly
Board Chairperson: Jeannette McKenzie
Other Regulatory or Accrediting Agencies: OYA; ODHS
Program Compliance: The program was found to be compliant or will be compliant with OAR 419-400-0005 to 419-400-0310, Licensing Umbrella
Rules, and OAR 419-470-0010 to 419-470-0180, Licensing Residential Care Agencies Rules. Personnel records were reviewed and compliance
with required background checks was documented for employees in all programs.
Program Description(s) provided by J-Bar-J: J BAR J Youth Services promotes innovative options for at-risk youth and families toward self-
sufficiency and personal responsibilities. J BAR J Youth services is a 501c non-profit corporation founded in 1968 and is currently the largest
provider of services to youth and families in Central Oregon.
JBARJ website reports the following, “JBARJ Boys Ranch and J5 – Facilitating Positive Change for Youth: A residential treatment program for
adjudicated teen boys, providing an opportunity to restructure thinking, succeed academically, and grow in responsibility. J5 offers short-term
stabilization, assisting boys on parole or probation to move to lesser level of support by teaching intervention and de-escalation skills. Both are
served through the JBARJ Learning Center, an on-site, private alternative school program contracted with the Bend-La Pine School District, which
offers a diploma track and GED preparation and testing. They work to increase grade level and re-engage students in the learning process.”
Boys Ranch - J Bar J reports, “The Boys Ranch is a long-term Behavioral Rehabilitation Services (BRS) level 4 facility with 28 beds for young men
between the ages of 13-19. Youth receive 11 hours BRS services each week, (including 2 hours of individual counseling/skill-building) and attend
on campus school, which is part of the Bend La Pine School District. Youth have the opportunity to attend public school if the family, youth,
Juvenile Parole & Probation Officer (JPPO), school district, and treatment team agree that the youth’s individual plan supports this option. Weekly
opportunities for offsite activities are provided to all youth and may include: indoor soccer, indoor or outdoor basketball, gym use, and day hiking in
the area. The Apartment is a BRS level 3 program with three beds for adjudicated youth that are developing independent living skills and receiving
support through six hours of service per week. Youth have graduated from high school or have a GED and are working in the community or
pursuing higher education. The Apartment can house youth age 17 and a half or older.”
P age 1 | 18
Form Rev. 1/2/2024
J5 - J5 Parole and Probation Revocation (J5) is a short-term Behavior Rehabilitation Services (BRS), level 5 diversion program providing youth with
an opportunity to stabilize their behaviors and return to their previous placement rather than furthering their involvement in the justice system. The
target population is the ages of 13-21. J5 is located in the same building that houses the Deschutes County Juvenile Detention Center and youth
receive 11 hours of BRS hours per week (including 2 hours of individual counseling/skill-building). Through a contract with Bend La Pine District, J5
has both a traditional classroom and a vocational/career classroom on site. Residents are not locked in their rooms and provided with weekly
opportunities for off unit activities.
Program type and services as described by J-Bar-J:
Boys Ranch - Residential - Behavior Rehabilitation Services (BRS) 4 and 3. Services include individual counseling, group counseling, individual
skills training, and group skills training. Offense specific treatment is also available as well as education, including special education services and
vocational training.
J5 - Residential - Behavior Rehabilitation Services (BRS) 5 – J5 services include individual counseling, group counseling, individual skills training,
and group skills training. Offense specific treatment is also available as well as education, including special education services and vocational
training. In order to work effectively with clients, staff are trained in trauma informed care, motivational interviewing and brain development. Each
client is assessed upon arrival, and a comprehensive treatment plan developed within the first thirty days. This plan is guided by the youth, JPPO,
standardized assessments, the J5 case manager and the youth’s family. J5 utilizes multiple best practices curriculums. Medical, dental, eye care
and outpatient mental health services are provided through community partners and are available to youth.
Capacity and Age Range:
Boys Ranch – 30; 13-20 years of age.
J5 – 24; 13-20 years of age.
Funding sources: Oregon Youth Authority
Contracts and sources for referrals: Oregon Youth Authority
Average length of stay:
Boys Ranch – 6-9 months
J5 – 60 days
Average daily population served:
Boys Ranch – 25
J5 - 14
Number of children served annually:
Boys Ranch – 45-60
J5 – 84-100
P age 2 | 18
Form Rev. 1/2/2024
Use of seclusion or restraint: None
Interviews, Observations:
Boys Ranch –
Client #1 – They have been at the program for 15 months. This is their first program. They reported staff are very helpful. Staff don’t try to hold them
back. They are supportive. They reported a staff who had questionable boundaries and addressed it with 2 supervisors. They are learning a lot of
skills here, including running a kitchen and leadership skills. They feel safe here and enjoy the horse show. They reported the food is ok and school
is a huge part of the program, they have earned 16 credits.
Client #2 – They have been at the program for 1-2 months. They reported the program is nice and the pros are their basic needs are met, and a con
is there is no family there. They are learning different trades while at the program. They are excited for the horse show. Some staff are good, and
some struggle. Staff intervene when clients are bullying other clients. They have private phone calls every day. If they could change anything about
the program, it would be to have more staff.
J5 –
Client – They have been at the program since April. Even though the program is set in a detention center, they reported the program is nothing like
detention. They reported they get along with the other clients. The food is better than detention food, they have snacks, and they always get enough
to eat. Water is always available. They feel safe at the program and if they didn’t, they would talk with staff. They get haircuts on Fridays. They
reported, “This place has been good.”
Program Strengths identified by J-Bar-J: The program is accredited with the Council on Accreditation, as well as Cognia Accreditation. The
Board has 10-plus years longevity. The program uses Evidenced Based Cognitive Behavioral treatment, which is the treatment of choice for a
variety of mental health and behavioral issues. Information is provided to youth regarding how their thinking affects their behavior and to “think
about how they think”. There is discussion of tactics that are used to avoid taking responsibility, such as blaming, diversion, excuse making, victim
stance, lying, minimizing, assent with no intent to change, etc. Staff are encouraged to be involved in community and have numerous opportunities
for advancement.
Program Challenges identified by J-Bar-J: The program reports staffing challenges and government unfunded mandates for new data
collections, new laws and rules affecting childcare, and the acuity of the youth. Youth are exposed more to social media, computers, gaming, cell
phones, drugs and alcohol, as well as violence with a lack of accountability in our systems. The program reports more reviews, audits, oversight and
scrutiny on every level, taking away time from building and running programs for youth.
Changes that have occurred in the last 2 years: The program reports hiring has been difficult, and the new generation of employees has a
different view of work. Staff turnover was 60% but it has been reduced to 50% in the last year. The program reports new laws that affect child caring
agencies, re: having consultants register in the state of Oregon (but they don’t in any other states in the country) which dramatically reduced
admissions to J-bar-J’s Therapeutic Boarding School site by 45%.
P age 3 | 18
Form Rev. 1/2/2024
Lawsuits: None
Grievances and complaints filed in the last two years: None
Corrective Actions and Timeframes: Please submit the following to verify compliance.
Within 45 days of receipt of this report J Bar J must submit a letter of verification indicating the agency is in compliance with the specific rules cited
above and describing how compliance will be maintained going forward. Along with the letter of verification, the agency must submit any and all
specific documentation requested in the body of this report. The letter of verification and any additional requested documents can be emailed
directly to Aubrey Kelly at Aubrey.J.Kelly@odhsoha.oregon.gov.
Recommendations: None
Exceptions: None
Changes in License: None
Summary of Review
Program and Services
Yes No N/A Corrective Actions/Comments
419-400-0020 (2)
Program and services are in scope of license X
Governance of the Agency
Yes No N/A Corrective Actions/Comments
419-400-0040
(1)(a) Minimum of 5 board members X
(2)(f) Formally evaluate the exec. Director’s
X
performance annually
(2)(g) Approves annual budget X
(2)(h) Obtain and review an annual
independent financial review or audit of X
financial records.
(2)(k) Written quality improvement program X
(2)(l) Meeting minutes X
Executive Director or Program Director
Yes No N/A Corrective Actions/Comments
419-400-0040
(3)(a) knowledge of requirements for
providing care and treatment appropriate to X
programs
(3)(g) Approval from BCU X
P age 4 | 18
Form Rev. 1/2/2024
Installation and Use of Video Equipment
Used to Monitor or Record Children in
Yes No N/A Corrective Actions/Comments
Care
419-400-0145
(1) If a child-caring agency installs video
equipment to monitor or record a child in
care, all employees, volunteers, parents or
X
guardians, and children in care must be
informed about the intended use and
locations of the equipment.
Discipline, Behavior Management, and
Suicide Prevention Yes No N/A Corrective Actions/Comments
419-400-0150
(3) Agency uses appropriate and positive
methods of behavior management and
X
nationally recognized non-violent crisis
intervention
(3)(b)(C) Agency does not use chemical and
mechanical restraint (excluding medically X
necessary devices/prescriptions)
(3)(c) Agency uses appropriate time-out
rooms (adequate space, heat, light and
ventilation and is not capable of locking) and X Time out isn’t used as an intervention.
documents use in child’s record when
applicable
(3)(e) Agency uses seclusion
X Seclusion isn’t used as an intervention.
appropriately/consistent with policy
(4) Agency has adequate plan in place to
x
respond to suicidal behavior/warning signs
Contractors (if applicable)
Yes No N/A Corrective Actions/Comments
419-400-0120(6)
(a) Agency ensures the contractor meets the
requirements of this rule and Chapter 413 X
division 215
(b)(B) Contract includes the following:
(i) Services provided
(ii) Contractor fees
(iii) Disclosure of information from contractor
to agency
(iv) Lines of authority x
(v) Adherence to rules, including background
check
(vi) Any liability of the agency for acts of the
contractor, rights of indemnity and limitations
on liability
Restraints and Involuntary Seclusion Yes No N/A Corrective Actions/Comments
P age 5 | 18
Form Rev. 1/2/2024
419-400-0180
(13)(d) Each child caring agency that
submits a report under this section shall
make its quarterly report available to the
x
public upon request at the Child Caring
Agency’s main office and on the child caring
agency’s website if applicable.
Supplemental Information Provided by
Yes No N/A Corrective Actions/Comments
CCA
Documents as indicated on the form titled
X
“Renewal Licensing Required Documents”
Documents as indicated on form titled
“Required Financial Documents and X
Information”
All required policies and procedures as
X
identified in the “Umbrella Rules”
All required policies and procedures as
x
identified in “Agency Type Specific Rules”
Physical Plant
Yes No N/A Corrective Actions/Comments
419-400-0090(3)(a) Foster Rights Posted (if
X
children in DHS custody)
419-400-0100(1) Sufficient safe space,
X
equipment, and office equipment
419-400-0230(12) License is posted in
X
common area at each facility
419-470-0020(2)(a) &(c) Buildings are
X
smoke free, clean and in good repair
419-470-0020 (2)(d) Rooms are free of
X
harmful drafts, odors, and excessive noise
419-470-0020 (2)(e) Rooms are adequate in
X
size and arrangement
419-470-0020 (2)(f) System provides a
continuous supply of hot and cold water to X
taps located throughout the facility
419-470-0020 (2)(h) Building is well
ventilated and room temperature is within a X
normal comfort range
419-470-0030 (1) All parts of the facility
x
ensure the safety of children
Room and Space Requirements
Yes No N/A Corrective Actions/Comments
419-470-0030
(2) There is a separate living room or lounge X
area – 15 SF minimum per child
P age 6 | 18
Form Rev. 1/2/2024
(5) There is a separate dining room with X
capacity for ½ of children in care and 15 SF
per child in care
(7) Laundry is separate from living, kitchen, X
and dining areas
(8) Separate storage areas are provided for x
food, kitchen supplies, utensils, clean linens,
soiled linens and clothing, cleaning supplies
and equip, poisons, chemicals, outdoor
recreational and maintenance equipment.
(Hazardous materials are properly labeled, in
original container and locked)
(9) Outdoor activity area is protected from X
vehicles and other hazards and of a size and
availability appropriate to the age and needs
of children in care
(11) Time-out rooms: Rooms used for time x Time out isn’t used as an intervention.
out or quiet time must have adequate space,
heat, light and ventilation and must not be
capable of locking.
Room and Space Requirements
Bedrooms Yes No N/A Corrective Actions/Comments
419-470-0030(3)
(a) Adequate furnishings and personal items X
(b) Separate from rooms used for dining,
X
living, laundry, kitchen, and storage
(c) Meet Oregon Fire Code Requirements X
(d) Be an outside room, with a window that
operates as designed. If the window is
modified from its original design, the fire
X
marshal must approve the modification and
indicate this room still meets applicable
Oregon Fire Code.
(d) Ceiling at least 90 inches X
(e) Minimum 60 SF per occupant X
(f) No more than 25 if dorm style X
(g) Permanently wired fixtures X
(h) Window covering X
Room and Space Requirements
Bathrooms Yes No N/A Corrective Actions/Comments
419-470-0030(4)
(a)(A)&(B) 1:8 ratio for toilets and sinks X
(a)(D) Hot and cold running water, soap, and
X
approved hand drying options
(a)(E) 1:10 ratio for shower or bathtub X
P age 7 | 18
Form Rev. 1/2/2024
(a)(E) Individual privacy X
(a)(F) Window covering X
(a)(G) Permanently wired fixtures X
(a)(H) Adequate ventilation X
(b)&(c) Wooden racks on floors are
prohibited and impervious shower mats are
x
disinfected & dried daily be in good condition
and free of mold
Room and Space Requirements
Kitchen Yes No N/A Corrective Actions/Comments
419-470-0030(6)
(a) Used exclusively for storage, food
preparation, dishwashing, and activities
X
related to eating and food preparation
activities
(b) Walls, floors are easily cleanable X
(c) Equipment and utensils are easily
X
cleanable, durable, nontoxic, and kept clean
(e) Equipment is easy to clean beneath,
x
between and behind
Furnishings and Personal Items
Yes No N/A Corrective Actions/Comments
419-470-0040
(1) There is a bed with frame, X
(1)(b) clean mattress in good condition,
X
with a minimum thickness of five inches
(1)(c) a pillow in good condition X
(1)(d) a private dresser, closet, or similar
storage area for personal belongings that X
is readily accessible
(2) Linens are in good repair. There is a
waterproof mattress cover or mattress.
X
Linens are appropriate and towels and
washcloths are provided
(3) Bedding is changed weekly or when
X
soiled
(4)&(5) Personal hygiene supplies and
x
appropriate clothing are provided
Food Services
Yes No N/A Corrective Actions/Comments
419-470-0070
(1)(a) Meals are arranged daily, consistent
with normal mealtimes that occur during the
X
hours of operation and provide snacks
between mealtimes
P age 8 | 18
Form Rev. 1/2/2024
(1)(b) Menus are prepared in advance in
accordance with USDA guidelines, provide a
X
variety of foods and are adjusted for
seasonal changes including snacks
(1)(b) Menus are kept for at least 6 months X
(1)(c) Drinking water is freely available X
(2)(a) Food is stored, prepared & served in a
X
sanitary manner
(2)(c) & (d) Food products are obtained from
commercial suppliers (exception of fruits &
vegetables), unpasteurized juice is x
prohibited, and only Grade A pasteurized
and fortified milk in appropriate container.
Residential Care Safety
Yes No N/A Corrective Actions/Comments
419-470-0080
(2) Written emergency plan that includes X
(a) Identifying the types of emergencies most
likely to happen where the residential care X
agency is located
(b) Identifying a place to meet for each type
X
of emergency identified
(c) Identifying an alternate shelter if
X
necessary
(d) Ensuring access to necessary
X
medications or medical equipment
(e) How to help each child in care recover
X
after a disaster
(3) Telephone numbers for local police, fire
department, poison control, after hours
medical advice and other appropriate X
emergency numbers must be posted near all
telephones.
(4) Operative flashlights sufficient in number
X
are readily available to staff
(5)(a) Evacuation drill occurs monthly under
varying conditions, is retained 2 years and
contains:
(A) identify of person conducting drill
(B) date & time
(C) notification method x
(D) staff participating
(E) # of children & staff evacuated
(F) special conditions simulated
(G) problems encountered
(H) time to complete
Umbrella Safety Yes No N/A Corrective Actions/Comments
P age 9 | 18
Form Rev. 1/2/2024
419-400-0200
(5)(b) Vehicle has insurance policy, is smoke X
free, safe operating condition, and has first
aid kit and fire extinguisher 2-A:10-BC
(1)(b)(A) Each vehicle used to transport a X
child in care must be: properly registered,
covered by an insurance policy in full force
and effect, maintained in safe operating
condition, and smoke-free.
(3) If a child-caring agency has a swimming x
pool on the premises that is accessible to
children in care or if a child-caring agency
plans to have children in care engage in
swimming, the child-caring agency must
have and adhere to policies and procedures
that address, at a minimum, providing
disclosures and obtaining consents,
assessing swimming ability of children in
care, and ensuring the safety of pool access.
(4)(a) The program protects children from X
potentially harmful items and materials.
(4)(b) Direct supervision of children who do X
not have the ability to adjust and control
water temperature
(4)(c) Light fixtures have protective covers X
unless designed to be used without one
Medication
Yes No N/A Corrective Actions/Comments
419-470-0100
(3)&(7)(e) Medications have a prescription
and are stored in the original container with X
prescription label
(4)&(5) Herbal supplements and remedies,
medical treatments, special diets, physical
therapy, physical aides or limitations have a
written order signed by a physician or
qualified medical professional. A written X
order, signed by a physician or qualified
medical professional, is also required before
a restriction on diet or physical activity is
imposed.
(7)(c) Medications are inaccessible to
children and stored behind at least two
X
locking mechanisms. This does not apply to
Naloxone.
(8) Medications are disposed in accordance
X
with state and federal law
P age 10 | 18
Form Rev. 1/2/2024
(9) Written record of the disposal of
medications is maintained and includes:
(a) description and amount
(b) name X
(c) reason
(d) method
(e) staff & witness signature
(10) Written record of the administration of
medication includes:
(a) name
(b) description
(c) dates and times
(d) missed doses x
(e) medication disposed
(f) method of administration
(g) ID of person administering
(h) possible adverse reactions
(i) medication taken outside facility
Extracurricular, Enrichment, Cultural &
Social Activities Yes No N/A Corrective Actions/Comments
419-470-0110
(2) Children have ongoing opportunities to X
participate in at least one age-appropriate or
developmentally appropriate activity
Minimum Staffing Requirements
Yes No N/A Corrective Actions/Comments
419-470-0130
(1)&(2) Supervision is adequate for the type x
of program, location, age and type of
children, ability of supervisor to respond,
electronic back-up systems.
Minimum ratios are maintained:
Under 30 months of age: 1:4
30 months to ˃ 6 years or non-ambulatory:
1:6
Ages 6 and older: 1:7
Overnight (staff awake)
1:10
(4)(a) When one staff on duty, there is X
additional staff immediately available with
max response time of 30 minutes
(5) There is at least one on-site employee X
authorized to apply the reasonable and
prudent parent standard
Sleeping Arrangements Yes No N/A Corrective Actions/Comments
P age 11 | 18
Form Rev. 1/2/2024
419-470-0140
(1) Children are in separate bedrooms than X
adults, unless parent and child, or there is
written approval from guardian/parent and
licensing coordinator
(2) There is adequate supervision of children X
when sleeping
(3) When assigning bedrooms a residential x
care agency must consider all of the
following:
(a) Chronological age
(b) Developmental age
(c) Gender identity
(d) Personal history, including medical,
mental health, behavioral health, and past
adverse experiences including any physical
or sexual abuse
Personnel Files
Yes No N/A Corrective Actions/Comments
419-400-0120
Staff Name/Position X
(3)(g) Date of Hire X
(3)(a) record of education, training, and
X
previous employment
(1)(b) & (3)(b) reference checks completed
X
and documented
(1)(a) & (3)(c) Background check completed
X
and documented
(3)(d) Annual performance evaluations X
(3)(f) Record of personnel actions X
(3)(g) Termination date, reason for
X None of the files reviewed belonged to staff who had been terminated.
termination
(3)(h) Current job description (1)(c)
Employee meets minimum qualifications x
stated in current job description
New Employee Orientation – Umbrella
Requirements (30 days) Yes No N/A Corrective Actions/Comments
419-400-0120(4)
(a) Agency policies and procedures X
(b) Ethical and professional guidelines X
(c) Suicide prevention and intervention X
(d) Attributes of population served X
(e) & (5)(a) to (c) Mandatory reporting that
X
includes:
P age 12 | 18
Form Rev. 1/2/2024
(a) legal definition of child abuse in ORS
418.257 and 419B.005
(b) legal responsibility to immediately report
(c) legal responsibility to report is personal to
the employee
(f) Privacy laws X
(g) Emergency procedures X
New Employee Orientation
Residential (Prior to working alone and
Yes No N/A Corrective Actions/Comments
within 30 days)
419-470-0120(1)
(a) Discipline and behavior management
including de-escalation, crisis prevention,
positive behavior management, and X
disciplinary techniques that are non-punitive
in nature
(b) CPR and First Aid sufficient to retain a
X
current certification
Boys Ranch – There was no documentation in two staff files to indicate that training on
(c) Universal precautions and hygiene X
universal precautions and hygiene was completed with 30 days of hire.
(d) Application of the reasonable and
X
prudent parent standard
(e) Training on the agency’s policy on
suicide prevention and suicide risk X
assessment tool
Crisis Intervention Training Standards
and Certification Yes No N/A Corrective Actions/Comments
419-400-0160(4) (as applicable)
(a)Complete a minimum of 12 hours of initial
training in person from a certified instructor,
including but not limited to a minimum of six
hours of training focused on positive
X
behavior support, nonviolent crisis
intervention and other methods of
nonphysical intervention to support children
in care during a crisis
(d) Receive a certificate that states:
(A) The dates during which the certification
is current
(B) The type of restraint which the individual X
is certified to perform if applicable
(C) The type of training the individual is
certified to conduct if applicable
P age 13 | 18
Form Rev. 1/2/2024
(D) Any special endorsements earned by the
individual
(E) The level of training
(F) The name of the certified instructor who
conducted the training and administered the
assessment of proficiency.
(e) A certification issued:
(A) Must be personal to the individual
certified by the training provider X
(B) May be valid for no more than two years
with recertification
Ongoing Training Yes No N/A Corrective Actions/Comments
419-470-0070(2)(b) Employees who handle
food served to children have a valid food X
handler’s card
419-400-0200 (1) Employees transporting
children have: current driver’s license,
insurance, trained in emergency procedures X
and behavior management, and training for
15+ passenger vans if applicable)
419-470-0120 (2)(a) Environmental
X
emergencies
419-470-0120 (2)(b) Universal Precautions X
419-470-0120 (2)(c) Discipline and Behavior Boys Ranch and J5 – There was no documentation verifying staff completed ongoing
X
Management training on discipline and behavior management.
419-470-0120 (2)(d) Agency’s policy on Boys Ranch and J5 – There was no documentation verifying staff completed ongoing
X
suicide prevention and risk assessment tool training on agency’s policy on suicide prevention and risk assessment tool.
419-470-0120 (3) Staff providing direct care
must maintain current CPR/First Aid X
certification
419-470-0120 (4) Designated staff
authorized to apply reasonable and prudent
X
parent standard are trained in application of
the standard
419-400-0120(5) Mandatory reporting
(annually) that includes:
(a) legal definition of child abuse in ORS
Boys Ranch and J5 – There was no documentation verifying staff completed ongoing
418.257 and 419B.005 X
training on mandatory reporting abuse policy.
(b) legal responsibility to immediately report
© legal responsibility to report is personal to
the employee
P age 14 | 18
Form Rev. 1/2/2024
419-400-0160(4)(b) Receive continuing
education (as applicable on crisis
X
intervention training) from a certified
instructor on an annual basis
Children’s Records Yes No N/A Corrective Actions/Comments
Health Services
419-470-0090
(2) Medical history obtained within 30 days
(significant findings, current immunizations,
Boys Ranch and J5 – There was a lack of documentation regarding the medical history of
history of surgical procedures-health issues- X
clients.
injuries, allergies, dental, vision, hearing,
behavioral health, and physician orders)
(4)(a) to (f) Medical exams (3 in first year of
life, 2,4,6,9,14) X
(g) Have a physical examination within the
first 60 days after admission of a child in
care. Documentation of a physical X
examination having occurred within the
calendar year will meet this requirement.
Consents
Yes No N/A Corrective Actions/Comments
419-470-0160(1)
(a) Provide routine and emergency medical
X
care
(b) Use the discipline and behavior
X
management system
© Use restraint or seclusion (if applicable).
Must specify the reasons for the intervention X
and how staff are trained and supervised
(d) Restrict contact with persons outside of
X
the agency
© Allow access as defined in 419-400-0230 &
X
0240
(f) Impose a dress code X
P age 15 | 18
Form Rev. 1/2/2024
(g) Apply the reasonable and prudent parent
X
standard
Disclosures
419-470-0160(2) Yes No N/A Corrective Actions/Comments
Parent/guardian has acknowledged in writing:
(a) Information regarding personal or room
searches and protocols for confiscation of X
contraband
(b) Statement of Rights of Children and
X
Parents/Guardians
© Any policies and procedures upon request X
Authorizations
Yes No N/A Corrective Actions/Comments
419-470-0160(3)
(a) Disclose or exchange information with
X
others
(b) Child specific visitors X
© Visitation resources are pre-approved X
(d) Activity specific authorizations are pre-
approved to allow children to participate in
potentially hazardous activities, including but X Boys Ranch and J5 – Client files did not contain activity specific authorizations.
not limited to using motorized yard
equipment, swimming, and horseback riding.
Information about Children in Care
419-400-0190(1) Yes No N/A Corrective Actions/Comments
Summary sheet contains the following:
(a)The name, gender, date of birth, religious
X
preference, and previous address
(b) Name and location of previous and Boys Ranch and J5 – Client files did not contain the name and location of the previous
X
current school school and current school.
(c) Date of admission X
(d) Legal custody X
(e) The name, address, and telephone
number of:
(A) The child in care's parents.
(B) The child in care's legal guardian, if
different than the parents, and a copy of
X
the document that provides for his or her
authority over the child in care.
(C) Other persons significant to child
(D) Other professionals to be involved in
service planning (if applicable)
Service Planning
Yes No N/A Corrective Actions/Comments
419-470-0170(2)
P age 16 | 18
Form Rev. 1/2/2024
(b) Intake document is completed the date
child accepted into care (emergency X
placement 48 hours)
(d) Assessment is completed within 30 days
and contains relevant historical info., current
behavioral observations, identified need for X
services, and how agency will provide
services
(e) (A)&(B) Service plan within 60 days
(parent, guardian and child actively involved).
Describes how child’s issues will be X
addressed, anticipated outcomes, and
reviewed by child and guardian/parent.
(e)(C)&(D) Service plan is reviewed quarterly
and revised when information indicates other X
services should be provided
Case Management
Yes No N/A Corrective Actions/Comments
419-470-0170(3)
(a) Services are documented, progress
X
toward achieving goals is tracked
(c) Discharge summary must include:
(A)Current medications
(B)Name of the physician or qualified medical
professional who prescribed each medication
(C)Any outstanding medical or other
appointments X
(D)Summary of the child’s participation in the
program and progress achieved
(E)Results of evaluations
(F)Recommendations regarding services
(G)Discharge destination
(e) Follow up services X
(f) Incident Reports X
Records Relating to Restraint &
Yes No N/A Corrective Actions/Comments
Involuntary Seclusion
419-400-0180 (12) Records X
419-400-0180(13)(e) Each child caring
agency shall provide notice regarding how to
access the quarterly reports to the parents or
guardians of children in care in the program. X
The child caring agency shall provide the
notice upon the child in care’s admission and
at least two times each year thereafter.
P age 17 | 18
Form Rev. 1/2/2024
419-400-0190(1) Information provided to
children in care relating to Restraint & X
Involuntary Seclusion
Financial Records
Yes No N/A Corrective Actions/Comments
419-470-0170(4)
Records contain date, amount, source,
X
purpose, signatures
Personal Possessions Records
Yes No N/A Corrective Actions/Comments
419-470-0170 (5)
Individual written inventory of all personal
possessions is maintained and updated as X
needed
Records and Documentation
Yes No N/A Corrective Actions/Comments
419-400-0140
(1) Stored safely X
(2) Permanent, legible, dated, and signed X
(3)&(4) Uniform in organization, readily
identifiable and accessible, current, and
X
complete, containing all required info. No
eraser tape or white out.
(7) Permanent registry for each child
includes:
Name
Gender
X
Birth date
Names, addresses of parents or guardians
Dates of admission
Placement upon discharge
Licensing Coordinator’s Signature: ________________________ Date: ____8_/8_/_2_0_2_4_________
Manager Review: ______________________________________ Date: _7_-_3_0_-2__0_2_4_________
P age 18 | 18
Form Rev. 1/2/2024

report_type: License Renewals

licensee: J Bar J Youth Programs - The Boys Ranch and J5 Date of site visit: June 10-11, 2024

board_chairperson: Jeannette McKenzie

licensing_coordinator: Aubrey Kelly

other_regulatory_agencies: OYA; ODHS

capacity_age_range: Boys Ranch - 30; 13-20 years of age. J5 - 24; 13-20 years of age.

funding_sources: Oregon Youth Authority

contracts_and_referrals: Oregon Youth Authority

average_length_of_stay: Boys Ranch - 6-9 months J5 - 60 days

average_daily_population_served: Boys Ranch - 25 J5 - 14

interviews_observations:
Boys Ranch -
Client #1 - They have been at the program for 15 months. This is their first program. They reported staff are very helpful. Staff don't try to hold them
back. They are supportive. They reported a staff who had questionable boundaries and addressed it with 2 supervisors. They are learning a lot of
skills here, including running a kitchen and leadership skills. They feel safe here and enjoy the horse show. They reported the food is ok and school
is a huge part of the program, they have earned 16 credits.
Client #2 - They have been at the program for 1-2 months. They reported the program is nice and the pros are their basic needs are met, and a con
is there is no family there. They are learning different trades while at the program. They are excited for the horse show. Some staff are good, and
some struggle. Staff intervene when clients are bullying other clients. They have private phone calls every day. If they could change anything about
the program, it would be to have more staff.
J5 -
Client - They have been at the program since April. Even though the program is set in a detention center, they reported the program is nothing like
detention. They reported they get along with the other clients. The food is better than detention food, they have snacks, and they always get enough
to eat. Water is always available. They feel safe at the program and if they didn't, they would talk with staff. They get haircuts on Fridays. They
reported, "This place has been good."

changes_in_last_two_years:
The program reports hiring has been difficult, and the new generation of employees has a
different view of work. Staff turnover was 60% but it has been reduced to 50% in the last year. The program reports new laws that affect child caring
agencies, re: having consultants register in the state of Oregon (but they don't in any other states in the country) which dramatically reduced
admissions to J-bar-J's Therapeutic Boarding School site by 45%.
P age 3 | 18

excerpt:
(c) Universal precautions and hygiene Boys Ranch – There was no documentation in two staff files to indicate that training on
universal precautions and hygiene was completed with 30 days of hire.

excerpt:
(d) Activity specific authorizations are pre-
approved to allow children to participate in
potentially hazardous activities, including but
not limited to using motorized yard
equipment, swimming, and horseback riding. Boys Ranch and J5 – Client files did not contain activity specific authorizations.

excerpt:
(b) Name and location of previous and
current school Boys Ranch and J5 – Client files did not contain the name and location of the previous
school and current school.


summary: Unannounced - 3 findings

raw_content:
Licensed Child Caring Agency Unannounced Site Visit Report
Licensee:
J Bar J - The Academy at Sisters
Executive Director: Stephanie Alvstad
Date of Unannounced: 09.23.2024
Licensing Coordinator: Aubrey Kelly
Purpose: Per OAR 419-400-0240 (1)(b) Children’s Care Licensing is required to perform at least one unannounced site visit a year where children
in care reside.
Previous Findings Repeat Comments
License Renewal Site Visit 06/10/2024 Findings
Further Action
Needed
419-400-0090 (1)(B)(b) Licensing Yes✓ No☐ Clients reported there is no privacy when talking with parents and/or guardians. The
Umbrella Rules: Children and Families program reported to CCLP there is a lack of space for clients to have private calls. The
Rights Policy and Grievance program also reported calls are monitored due to staff being concerned clients will plan to
run away, for example, if not monitored.
Procedures. (1) Rights of children in care
and families served by the child-caring
The program shall ensure all clients have uncensored communications with legal
agency. A child-caring agency must
guardians.
guarantee the rights of children in care
and the families the child-caring agency
serves. A child-caring agency must enact
and adhere to a policy ensuring those
rights. A written copy must be distributed
to all children in care and families served
by the child-caring agency,and afford the
following rights: a) Except as provided in
paragraph (B) of this subsection, the child
in care's right to uncensored
communication with legal guardians,
caseworkers, legal representatives, and
Form Rev. 11/14/2023 P age 1 | 4
other persons approved for
communication by the legal guardian or
as provided in a court order. (B) A child-
caring agency may place reasonable
limits on communication, but only as
provided in the child-caring agency's
policy. Reasonable limits include, but are
not limited to, having set time periods
during the day for visitation and phone
calls and imposing moderate limits on the
duration of calls or visits. However, a
limitation is not considered reasonable if it
prevents the ability to meaningfully
communicate, such as not allowing
contact with a child in care's attorney
during regular business hours. (b) The
child in care's right to privacy.
Clients reported while talking on the
phone with their parents (legal
guardians), staff are monitoring the
call and if the client uses a swear word
or talks negatively about the program,
the staff immediately end the phone
call. The program shall ensure all
clients have privacy while speaking
with their legal guardians.
419-400-0090 (2)(a) Licensing Umbrella Yes☐ No✓ Two grievances were filed since the program’s two-year licensing review. CCLP reviewed
Rules: Children and Families Rights the grievance documentation, and the program followed their policy regarding the
Policy and Grievance Procedures. (2) grievances.
Grievance Procedures. (a) A child-caring
agency must enact and adhere to written
procedures for the children in care and
families the child-caring agency serves to
submit a grievance. For an academic
boarding school, this subsection only
applies to grievances about health or
safety issues. The child-caring agency
Form Rev. 11/14/2023 P age 2 | 4
must provide the procedures to each child
in care and family.
Clients reported they filed grievances
and never heard anything back
regarding the concerns. The program’s
grievance policy states there will be
follow up done with the client. When
asked, leadership reported clients
don’t know the outcome of grievances.
The program shall ensure they are
following their own policy regarding
grievances.
419-400-0140 Licensing Umbrella Rules: Yes✓ No☐ White out was used on a medication administration record. The program shall ensure all
Records and Documentation, --- records and documentation are permanent.
2) All written or electronic entries in
records required by the rules in OAR
chapter 419, division 400 must be
permanent, legible, dated, and signed by
the person making the entry.
White-out was used on a medication
administration record.
New Findings from Site Visit Comments
None
Form Rev. 11/14/2023 P age 3 | 4
Interview Summary
Client #1: They have been at the program since June. They have been in several other programs in California and Utah, to include Provo Canyon School.
Wilderness was “not it”. They liked the Heritage program the best. Most of the staff at this program are good; some staff are too strict. Their favorite staff is
Destiny; she is a big advocate and listens to the clients. The food is ok, doesn’t like when they eat the food from the ranch. They like the snacks provided.
They get enough to eat. Phone calls are once a week with their therapist. They are unsure if phone calls are allowed during the orientation phase. They get
along with the other clients. They feel safe here. They would like to be able to move through treatment faster.
Client #2: They have been at the program for one and a half months. They like it and believe it’s a better approach than other programs, but they get bored.
They have been to eight other programs outside of Oregon. Staff here care about the welfare of the kids. It’s very clean, clients are expected to wash their
hands before every meal. They like the food but don’t like the food from the ranch. They get along with the other clients, but everyone is so different; it can be
hard to communicate. They go paddle boarding, Dutch Bros, the library and the Old Mill District on outings. They don’t have a trustworthy relationship with
staff. Phone calls happen one time a week with staff. During the orientation phase, clients are not allowed phone calls. They would like leniency around
chores.
Observations
The program currently has 11 clients. The program was clean and in good condition. Clients were cleaning up from lunch. Program leadership and CCLP
discussed different strategies to allow clients private phone calls. There is an office, outside of the ktichen, that could be used for clients to have private phone
calls.
Corrective Actions and Timeframes:
Please submit the following to verify compliance.
Within 45 days of receipt of this report J Bar J – The Academy at Sisters must submit a letter of verification indicating the agency is in compliance
with the specific rules cited above and describing how compliance will be maintained going forward. Along with the letter of verification, the agency
must submit any and all specific documentation requested in the body of this report. The letter of verification and any additional requested
documents can be emailed directly to Aubrey Kelly at Aubrey.J.Kelly@odhsoha.oregon.gov.
Licensing Coordinator’s Signature: ________________________ Date: ____1_1__/0_4_/_2_0_2_4______
Manager Review: ______________________________________ Date: ___1_0_-_2_9_-_2_0_2_4______
Form Rev. 11/14/2023 P age 4 | 4

licensee: J Bar J - The Academy at Sisters

purpose:
Per OAR 419-400-0240 (1)(b) Children's Care Licensing is required to perform at least one unannounced site visit a year where children
in care reside.
Previous Findings Repeat Comments
License Renewal Site Visit 06/10/2024 Findings
Further Action
Needed
419-400-0090 (1)(B)(b) Licensing Yes✓ No[ ] Clients reported there is no privacy when talking with parents and/or guardians. The
Umbrella Rules: Children and Families program reported to CCLP there is a lack of space for clients to have private calls. The
Rights Policy and Grievance program also reported calls are monitored due to staff being concerned clients will plan to
run away, for example, if not monitored.
Procedures. (1) Rights of children in care
and families served by the child-caring
The program shall ensure all clients have uncensored communications with legal
agency. A child-caring agency must
guardians.
guarantee the rights of children in care
and the families the child-caring agency
serves. A child-caring agency must enact
and adhere to a policy ensuring those
rights. A written copy must be distributed
to all children in care and families served
by the child-caring agency,and afford the
following rights: a) Except as provided in
paragraph (B) of this subsection, the child
in care's right to uncensored
communication with legal guardians,
caseworkers, legal representatives, and

other persons approved for
communication by the legal guardian or
as provided in a court order. (B) A child-
caring agency may place reasonable
limits on communication, but only as
provided in the child-caring agency's
policy. Reasonable limits include, but are
not limited to, having set time periods
during the day for visitation and phone
calls and imposing moderate limits on the
duration of calls or visits. However, a
limitation is not considered reasonable if it
prevents the ability to meaningfully
communicate, such as not allowing
contact with a child in care's attorney
during regular business hours. (b) The
child in care's right to privacy.
Clients reported while talking on the
phone with their parents (legal
guardians), staff are monitoring the
call and if the client uses a swear word
or talks negatively about the program,
the staff immediately end the phone
call. The program shall ensure all
clients have privacy while speaking
with their legal guardians.
419-400-0090 (2)(a) Licensing Umbrella Yes[ ] No✓ Two grievances were filed since the program's two-year licensing review. CCLP reviewed
Rules: Children and Families Rights the grievance documentation, and the program followed their policy regarding the
Policy and Grievance Procedures. (2) grievances.
Grievance Procedures. (a) A child-caring
agency must enact and adhere to written
procedures for the children in care and
families the child-caring agency serves to
submit a grievance. For an academic
boarding school, this subsection only
applies to grievances about health or
safety issues. The child-caring agency

must provide the procedures to each child
in care and family.
Clients reported they filed grievances
and never heard anything back
regarding the concerns. The program's
grievance policy states there will be
follow up done with the client. When
asked, leadership reported clients
don't know the outcome of grievances.
The program shall ensure they are
following their own policy regarding
grievances.
419-400-0140 Licensing Umbrella Rules: Yes✓ No[ ] White out was used on a medication administration record. The program shall ensure all
Records and Documentation, --- records and documentation are permanent.
2) All written or electronic entries in
records required by the rules in OAR
chapter 419, division 400 must be
permanent, legible, dated, and signed by
the person making the entry.
White-out was used on a medication
administration record.
New Findings from Site Visit Comments
None

Interview Summary
Client #1: They have been at the program since June. They have been in several other programs in California and Utah, to include Provo Canyon School.
Wilderness was "not it". They liked the Heritage program the best. Most of the staff at this program are good; some staff are too strict. Their favorite staff is
Destiny; she is a big advocate and listens to the clients. The food is ok, doesn't like when they eat the food from the ranch. They like the snacks provided.
They get enough to eat. Phone calls are once a week with their therapist. They are unsure if phone calls are allowed during the orientation phase. They get
along with the other clients. They feel safe here. They would like to be able to move through treatment faster.
Client #2: They have been at the program for one and a half months. They like it and believe it's a better approach than other programs, but they get bored.
They have been to eight other programs outside of Oregon. Staff here care about the welfare of the kids. It's very clean, clients are expected to wash their
hands before every meal. They like the food but don't like the food from the ranch. They get along with the other clients, but everyone is so different; it can be
hard to communicate. They go paddle boarding, Dutch Bros, the library and the Old Mill District on outings. They don't have a trustworthy relationship with
staff. Phone calls happen one time a week with staff. During the orientation phase, clients are not allowed phone calls. They would like leniency around
chores.
Observations
The program currently has 11 clients. The program was clean and in good condition. Clients were cleaning up from lunch. Program leadership and CCLP
discussed different strategies to allow clients private phone calls. There is an office, outside of the ktichen, that could be used for clients to have private phone
calls.

excerpt:
419-400-0140 Licensing Umbrella Rules: Yes✓ No[ ] White out was used on a medication administration record. The program shall ensure all
Records and Documentation, --- records and documentation are permanent.
2) All written or electronic entries in
records required by the rules in OAR
chapter 419, division 400 must be
permanent, legible, dated, and signed by
the person making the entry.
White-out was used on a medication
administration record.
New Findings from Site Visit Comments
None
None


summary: Unannounced - 7 findings

raw_content:
Licensed Child Caring Agency Unannounced Site Visit Report
Licensee:
J Bar J – The Boys Ranch and J5
Executive Director: Stephanie Alvstad
Date of Unannounced: 09.24.2024
Licensing Coordinator: Aubrey Kelly
Other Regulatory or Accrediting Agencies: OYA, ODHS
Purpose: Per OAR 419-400-0240 (1)(b) Children’s Care Licensing is required to perform at least one unannounced site visit a year where children
in care reside.
Previous Findings Repeat Comments
License Renewal Site Visit 6-10-2024 Findings
Further Action
Needed
New Employee Orientation Yes☐ No☐ At the time of the unannounced site visits, CCLP had not yet received the corrective action
Residential (Prior to working alone and plan from J Bar J following their two year licensing renewal review. The corrective actions
within 30 days) were not reviewed during these visits.
419-470-0120(1)
(c) Universal precautions and hygiene
Boys Ranch – There was no documentation in
two staff files to indicate that training on
universal precautions and hygiene was
completed with 30 days of hire.
Ongoing Training Yes☐ No☐ At the time of the unannounced site visits, CCLP had not yet received the corrective action
plan from J Bar J following their two year licensing renewal review. The corrective actions
419-470-0120 (2)(c) Discipline and Behavior were not reviewed during these visits.
Management
Boys Ranch and J5 – There was no
documentation verifying staff completed
Form Rev. 11/14/2023 P age 1 | 4
ongoing training on discipline and behavior
management.
Ongoing Training Yes☐ No☐ At the time of the unannounced site visits, CCLP had not yet received the corrective action
plan from J Bar J following their two year licensing renewal review. The corrective actions
419-470-0120 (2)(d) Agency’s policy on were not reviewed during these visits.
suicide prevention and risk assessment tool
Boys Ranch and J5 – There was no
documentation verifying staff completed
ongoing training on agency’s policy on suicide
prevention and risk assessment tool.
Ongoing Training Yes☐ No☐ At the time of the unannounced site visits, CCLP had not yet received the corrective action
plan from J Bar J following their two year licensing renewal review. The corrective actions
419-400-0120(5) Mandatory reporting were not reviewed during these visits.
(annually) that includes:
(a) legal definition of child abuse in ORS
418.257 and 419B.005
(b) legal responsibility to immediately report
© legal responsibility to report is personal to
the employee
Boys Ranch and J5 – There was no
documentation verifying staff completed
ongoing training on mandatory reporting
abuse policy.
Health Services Yes☐ No☐ At the time of the unannounced site visits, CCLP had not yet received the corrective action
419-470-0090 plan from J Bar J following their two year licensing renewal review. The corrective actions
were not reviewed during these visits.
2) Medical history obtained within 30 days
(significant findings, current immunizations,
history of surgical procedures-health issues-
injuries, allergies, dental, vision, hearing,
behavioral health, and physician orders)
Boys Ranch and J5 – There was a lack of
documentation regarding the medical history
of clients.
Authorizations Yes☐ No☐ At the time of the unannounced site visits, CCLP had not yet received the corrective action
419-470-0160(3) plan from J Bar J following their two year licensing renewal review. The corrective actions
were not reviewed during these visits.
(d) Activity specific authorizations are pre-
approved to allow children to participate in
potentially hazardous activities, including but
Form Rev. 11/14/2023 P age 2 | 4
not limited to using motorized yard equipment,
swimming, and horseback riding.
Boys Ranch and J5 – Client files did not
contain activity specific authorizations.
Information about Children in Care Yes☐ No☐ At the time of the unannounced site visits, CCLP had not yet received the corrective action
419-400-0190(1) plan from J Bar J following their two year licensing renewal review. The corrective actions
Summary sheet contains the following: were not reviewed during these visits.
(b) Name and location of previous and current
school
Boys Ranch and J5 – Client files did not
contain the name and location of the previous
school and current school.
New Findings from Site Visit Comments
None
Interview Summary
Boys Ranch
Client #1 – They have been at the program for two months. They were previously at J5 and detention before J5. They like the boys ranch more
than J5. The food is “iffy” here. They get enough food and water is available at all times. Most of the clients here have a problem with authority.
Some staff don’t enforce the rules consistently. They get along with clients. They feel safe here. No one has put their hands on them at the Boys
Ranch or J5. The groups are cool but “annoying”. It’s easy to make up school credits here and they will graduate from the Ranch. They had a
home visit last Friday. They wish they could have Spotify here.
Client #2 – They have been for nine months and hopes to discharge in January 2025. They were previously in detention. They are having cake
today as it’s their birthday. Today, while in class, they had a break down over their dad and they told their friend at the program. They like it
here, there are lots of opportunities. They feel safe here. The food is ok, depends on who the cook is. They get enough to eat. They go to the
vocational center every morning for one hour. Right now they are working on small engines. They have a group of friends at the program. They
get along with staff.
J5
Client #1 – This is their first program. They feel staff are easy to talk to. No one has put their hands on them since being at the program. The
food is good, it comes from the Ranch. They get enough to eat and each client has their own water bottle. They have groups one time a day.
Form Rev. 11/14/2023 P age 3 | 4
They have workbooks for anger management. They have phone calls every other and have privacy for those phone calls. They would like more
visit times.
Client #2 – They have been at the program for 40 days. They came from detention, J5 and was previously at the Boys Ranch. They like the
Ranch; it’s less restrictive. They expect to be at J5 for another 20 days and expect to go back to the Ranch then. They feel safe here and felt
safe at the Ranch. The food is good, sometimes they get enough, sometimes they don’t. Portions are small, but they are allowed to have
seconds. Water and snacks are always available. They like all the staff. They have phone calls every other day, and they have privacy even
though people are around. They like the structure at J5. Staff are always helping him.
Observations
Boys Ranch
The program currently has 30 clients, with a capacity of 30. The property was clean and in good repair. Once clients complete the Ranch
program, they are eligible to move to the Independent Living Apartment on campus, which has three beds. The Ranch has a workout room that
is used everyday by the clients. At the vocational center on campus, they are currently working on learning about small engines. They also
recently worked with Resin.
J5
The program currently has 12 clients, with a capacity of 24. The program was clean and in good repair. The program has two pods inside the
Deschutes County Juvenile Detention Center, however only one pod is currently being used. The program has been unable to fully staff both
pods. J5 receives food from the Boys Ranch.
Corrective Actions and Timeframes:
Please submit the following to verify compliance.
Within 45 days of receipt of this report J Bar J – Boys Ranch and J5 must submit a letter of verification indicating the agency is in compliance with
the specific rules cited above and describing how compliance will be maintained going forward. Along with the letter of verification, the agency must
submit any and all specific documentation requested in the body of this report. The letter of verification and any additional requested documents can
be emailed directly to Aubrey Kelly at Aubrey.J.Kelly@odhsoha.oregon.gov.
Licensing Coordinator’s Signature: ________________________ Date: _____1_1_/0_4_/_2_0_2_4______
Manager Review: ______________________________________ Date: ___1_0_-_2_9_-_2_0_2_4______
Form Rev. 11/14/2023 P age 4 | 4

licensee: J Bar J - The Boys Ranch and J5

other_regulatory_agencies: OYA, ODHS

purpose:
Per OAR 419-400-0240 (1)(b) Children's Care Licensing is required to perform at least one unannounced site visit a year where children
in care reside.
Previous Findings Repeat Comments
License Renewal Site Visit 6-10-2024 Findings
Further Action
Needed
New Employee Orientation Yes[ ] No[ ] At the time of the unannounced site visits, CCLP had not yet received the corrective action
Residential (Prior to working alone and plan from J Bar J following their two year licensing renewal review. The corrective actions
within 30 days) were not reviewed during these visits.
419-470-0120(1)
(c) Universal precautions and hygiene
Boys Ranch - There was no documentation in
two staff files to indicate that training on
universal precautions and hygiene was
completed with 30 days of hire.
Ongoing Training Yes[ ] No[ ] At the time of the unannounced site visits, CCLP had not yet received the corrective action
plan from J Bar J following their two year licensing renewal review. The corrective actions
419-470-0120 (2)(c) Discipline and Behavior were not reviewed during these visits.
Management
Boys Ranch and J5 - There was no
documentation verifying staff completed

ongoing training on discipline and behavior
management.
Ongoing Training Yes[ ] No[ ] At the time of the unannounced site visits, CCLP had not yet received the corrective action
plan from J Bar J following their two year licensing renewal review. The corrective actions
419-470-0120 (2)(d) Agency's policy on were not reviewed during these visits.
suicide prevention and risk assessment tool
Boys Ranch and J5 - There was no
documentation verifying staff completed
ongoing training on agency's policy on suicide
prevention and risk assessment tool.
Ongoing Training Yes[ ] No[ ] At the time of the unannounced site visits, CCLP had not yet received the corrective action
plan from J Bar J following their two year licensing renewal review. The corrective actions
419-400-0120(5) Mandatory reporting were not reviewed during these visits.
(annually) that includes:
(a) legal definition of child abuse in ORS
418.257 and 419B.005
(b) legal responsibility to immediately report
© legal responsibility to report is personal to
the employee
Boys Ranch and J5 - There was no
documentation verifying staff completed
ongoing training on mandatory reporting
abuse policy.
Health Services Yes[ ] No[ ] At the time of the unannounced site visits, CCLP had not yet received the corrective action
419-470-0090 plan from J Bar J following their two year licensing renewal review. The corrective actions
were not reviewed during these visits.
2) Medical history obtained within 30 days
(significant findings, current immunizations,
history of surgical procedures-health issues-
injuries, allergies, dental, vision, hearing,
behavioral health, and physician orders)
Boys Ranch and J5 - There was a lack of
documentation regarding the medical history
of clients.
Authorizations Yes[ ] No[ ] At the time of the unannounced site visits, CCLP had not yet received the corrective action
419-470-0160(3) plan from J Bar J following their two year licensing renewal review. The corrective actions
were not reviewed during these visits.
(d) Activity specific authorizations are pre-
approved to allow children to participate in
potentially hazardous activities, including but

not limited to using motorized yard equipment,
swimming, and horseback riding.
Boys Ranch and J5 - Client files did not
contain activity specific authorizations.
Information about Children in Care Yes[ ] No[ ] At the time of the unannounced site visits, CCLP had not yet received the corrective action
419-400-0190(1) plan from J Bar J following their two year licensing renewal review. The corrective actions
Summary sheet contains the following: were not reviewed during these visits.
(b) Name and location of previous and current
school
Boys Ranch and J5 - Client files did not
contain the name and location of the previous
school and current school.
New Findings from Site Visit Comments
None
Interview Summary
Boys Ranch
Client #1 - They have been at the program for two months. They were previously at J5 and detention before J5. They like the boys ranch more
than J5. The food is "iffy" here. They get enough food and water is available at all times. Most of the clients here have a problem with authority.
Some staff don't enforce the rules consistently. They get along with clients. They feel safe here. No one has put their hands on them at the Boys
Ranch or J5. The groups are cool but "annoying". It's easy to make up school credits here and they will graduate from the Ranch. They had a
home visit last Friday. They wish they could have Spotify here.
Client #2 - They have been for nine months and hopes to discharge in January 2025. They were previously in detention. They are having cake
today as it's their birthday. Today, while in class, they had a break down over their dad and they told their friend at the program. They like it
here, there are lots of opportunities. They feel safe here. The food is ok, depends on who the cook is. They get enough to eat. They go to the
vocational center every morning for one hour. Right now they are working on small engines. They have a group of friends at the program. They
get along with staff.
J5
Client #1 - This is their first program. They feel staff are easy to talk to. No one has put their hands on them since being at the program. The
food is good, it comes from the Ranch. They get enough to eat and each client has their own water bottle. They have groups one time a day.

They have workbooks for anger management. They have phone calls every other and have privacy for those phone calls. They would like more
visit times.
Client #2 - They have been at the program for 40 days. They came from detention, J5 and was previously at the Boys Ranch. They like the
Ranch; it's less restrictive. They expect to be at J5 for another 20 days and expect to go back to the Ranch then. They feel safe here and felt
safe at the Ranch. The food is good, sometimes they get enough, sometimes they don't. Portions are small, but they are allowed to have
seconds. Water and snacks are always available. They like all the staff. They have phone calls every other day, and they have privacy even
though people are around. They like the structure at J5. Staff are always helping him.
Observations
Boys Ranch
The program currently has 30 clients, with a capacity of 30. The property was clean and in good repair. Once clients complete the Ranch
program, they are eligible to move to the Independent Living Apartment on campus, which has three beds. The Ranch has a workout room that
is used everyday by the clients. At the vocational center on campus, they are currently working on learning about small engines. They also
recently worked with Resin.
J5
The program currently has 12 clients, with a capacity of 24. The program was clean and in good repair. The program has two pods inside the
Deschutes County Juvenile Detention Center, however only one pod is currently being used. The program has been unable to fully staff both
pods. J5 receives food from the Boys Ranch.

excerpt:
419-400-0190(1) plan from J Bar J following their two year licensing renewal review. The corrective actions
Summary sheet contains the following: were not reviewed during these visits.
(b) Name and location of previous and current
school
Boys Ranch and J5 - Client files did not
contain the name and location of the previous
school and current school.
New Findings from Site Visit Comments
None
None